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Research Administrator II
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Division of Human Biology seeks a Research Administrator to support two new faculty members and one currently funded junior faculty member.
The Research Administrator II proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments.
The Research Administrator II works under general direction, partnering with Principal Investigators and interfacing with other departments as needed to provide research administration. Works in an autonomous manner to complete non-scientific grant content and tasks.
Develop, monitor, track and project complex multi variable budgets
Develop custom report formats to share information with the team/department
Run and analyze reports to identify issues
Approve budgets and expenses as required
Partner with finance to resolve identified budget and expense issues
Funding Source Administration
Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of non-technical portions of submission, and oversight of institutional signoff
Perform key post award activities such as: Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards
Interpret Notice of Award (NOA) with support of the Finance Team
Manage renewal timelines and ensure completion of regulatory documents in a timely manner
Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
May serve as a central point of contact to answer questions, escalating issues as needed
Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, purchasing and maintenance of supplies and equipment
Identify administrative issues for discussion with leadership
Assist with the development of lower level staff
May manage projects including occasional event planning and management
May assist in the training and development of team members
May act as a resource for lower level staff
Two years of relevant experience
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules.
HS Diploma or equivalent
Experience with Electronic Medical Records (EMR)
International funding experience
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Knowledge of Fred Hutch funding rules and policies
Four years of relevant experience
Prior experience as a research administrator preferably with principal investigators/academics
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