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Job Title: Student Services and Program Operations Program Assistant
Location: New York, NY United States
Position Type: Full Time
Post Date: 08/21/2018
Expire Date: 10/21/2018
Job Categories: Education and Library
Job Description
Student Services and Program Operations Program Assistant
Position: Student Services and Program Operations Program Assistant
Reports to: Program Manager, Student Services and Program Operations
Status: Full-time Exempt
Start Date: September 2018

The Job
The Opportunity Network is looking for a driven and dynamic individual to join our collaborative Student Services and Program Operations team. The Student Services and Program Operations Assistant will provide instruction and logistical
support for weekly workshops for cohorts of OppNet Fellows in 11th and 12th grade. The Program Assistant will have an integral role on the Student Services and Program Operations team by also supporting the organization’s recruitment efforts,
special events, and overall program coordination to ensure OppNet Fellows are having an impactful, meaningful, and engaged experience in the program. The Program Assistant will work with outstanding students, enjoy the freedom to create and collaborate, and seize a real opportunity to create social change. This is an ideal position for an emerging professional interested in learning the ins and outs of out of school programming striving toward educational equity. The position is located in downtown Manhattan.

The Organization
Founded in 2003, The Opportunity Network works with students from historically and systemically underrepresented communities in developing their skills, knowledge, and passions to achieve their college and career goals. We honor the identities and embrace the power of each member of our community. OppNet believes networks of support are essential ingredients for success, so we take an innovative approach by underscoring the power of personal connections and professional relationships as vital complements to skills, passions,
aptitude, and work experience. Our students thrive in college and careers as they master personal, college and career competencies through OppNet’s Career Fluency® programming, including building networks, mobilizing social capital, increasing career awareness, practicing self-care, excelling in internships, and making “best fit” college choices through intensive college counseling.

The Person
The ideal candidate will personally connect to the important work we do and value diversity, equity, and inclusion (DE&I) across the organization. The candidate will demonstrate an awareness of the needs and challenges faced by high school and college-level students from historically underserved and underrepresented communities. The candidate will
demonstrate DE&I values by actively participating in all organizational-wide learning sessions and self-reflection as well as working with others to enact changes that contribute to meeting the organization’s DE&I goals. The candidate should enjoy a fast-paced work environment where their work matters every day. The candidate should possess outstanding professionalism and discretion, organization and attention to detail, energy and initiative, the ability to prioritize and complete a variety of tasks on time, and a willingness to work on a wide range of assignments.

Responsibilities

Program Coordination, Operations, and Assistance – 25%
• Prepare for and facilitate 11th and 12th grade Fellows weekly workshops and Summer Institute sessions
• Run day-to-day operations/logistics (i.e. room/food set-up, attendance) of the 11th grade Fellows program
• Participate in Career Fluency facilitation training led by OppNet staff
• Serve as one of the main points of contact for first year, 11th grade Fellows to ensure students are having a good experience in the program
• Assist with 11th grade data collection specific to student progress (e.g. attendance, assignments, transcripts) and reconciling program expenses
• Work with the Program Manager of Curriculum and Special Events to make updates and enhancements to existing Career Fluency® curriculum

Special Student Events – 25%
• Work with the Student Services and Operations team to coordinate logistics for annual intensives (i.e. confirm
space, food, scheduling, student communication, materials, etc.)
• Assist with facilitation of annual intensives and special student events as needed (e.g. summer institute, college
application boot camp, college transition boot camp, speed networking, career fluency panels, etc.)
• Help plan general events and trips and handle related operational tasks (i.e. transportation, security lists, site confirmation)
• Collaborate with full program team on all aspects of Fellows programming and special events

Student Services – 25%
• Communicate regularly with Fellows, parents/guardians, as well as guidance counselors regarding expectations and assignments
• Manage various communication platforms to communicate with 11th grade Fellows (e.g. Friday Five electronic newsletter, text message alerts, email, etc.)
• Collaborate with the program team to coordinate weekly workshop preparation meetings
• Collaborate with the Program Manager, Student Services and Program Operations to streamline the communication process and establish best practices for communication for all high school Fellows
• Build meaningful relationships with Fellows and meet with Fellows for one-on-one and group check-ins and office hour sessions
• Liaise with the College Guidance and Transition team to ensure 11th grade Fellows transition smoothly between first and second year of the OppNet program
• Compile and disseminate OppNet’s weekly Diversity, Equity and Inclusion newsletter under the guidance of the Program Manager, Students Services and Program Operations

Recruitment – 15%
• Schedule and conduct information sessions in OppNet space and at partner sites/high school
• Process and evaluate student applications and interview prospective Fellows
• Communicate regularly with applicants and partners
• Field questions and concerns from students and applicants
• Assist recruitment managers with recruitment team trainings

Summer Opportunities – 10%
• Work with the internship and enrichment program staff to provide insight on student interests and OppNet standing to match 11th grade Fellows with summer opportunities

Qualifications & Requirements
Qualifications
• B.A. from a U.S. accredited U.S. college/university
• One to three years of work experience, facilitation or instruction experience preferred but not required
• Experience in youth development, preferably with high school students
• Demonstrated ability to connect with high school and college-level students from historically underserved and
underrepresented communities
• Can facilitate interactive workshops in rigorous but dynamic fashion; understands how to be both nurturing and demanding; appreciates boundaries, but not afraid to push or challenge
• Demonstrated skill set in project management, including:
o ability to keep a project moving toward successful completion
o awareness of budget parameters
o ability to set and meet deadlines
o understands how metrics and competencies are connected to various projects
o effective cross-departmental communication
o detail oriented
o outstanding organizational skills
o creative and critical problem-solving skills
• Superb written and oral communication skills
• Comfort and familiarity with data management and Microsoft Excel a plus
• In addition to English fluency, fluent/proficient in Spanish, Mandarin and/or Bengali a plus, but not required
• Availability and willingness to facilitate workshops during the school year until approximately 7:30pm Monday through Thursday
• The role requires availability on 2-3 weekends per year
• Personal qualities of integrity, credibility, and a commitment to and passion for OppNet’s values and mission.

Salary
Commensurate with experience, plus medical benefits, excellent vacation package and great work environment.

How to Apply
Send resume and cover letter, including salary requirements and available start date, to jobs@opportunitynetwork.org.

Please put “Student Services and Operations Assistant Program Assistant 2018” in the subject line.
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