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Job Title: Scanning/Verification Clerk
Company Name: Veterans Affairs, Veterans Health Administration
Location: Birmingham, AL
Position Type: Full Time
Post Date: 09/12/2018
Expire Date: 11/11/2018
Job Categories: Agriculture, Forestry, & Fishing, Computers, Software, Finance/Economics, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Medical, Nonprofit and Volunteer Services
Job Description
Scanning/Verification Clerk

When records are received, the incumbent reviews documents for appropriate scanning criteria and ensures that all necessary health/administrative information meeting the criteria is integrated into CPRS through the PC scanning software and hardware. The incumbent ensures prior to scanning that all paper clips, staples, tape, and loose hanging tape are removed from the documents. The incumbent scans loose filing by indexing the loose material to the appropriate Clinical or Administrative setup in VistA Imaging to facilitate future reference. The incumbent also correctly indexes all documents imported from other devices or sources, including pdf, tiff, jpeg files, etc. in VistA Imaging. The incumbent must have knowledge of medical terminology to understand medical documents to properly scan into VistA Imaging. Maintains confidentiality of all electronic records and paper components of the health record; follows appropriate procedures when mailing and destroying health information in paper or electronic format; and ensures sensitive (employee-Veteran) health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties. Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations and performs timely filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship and control of health records in both terminal digit and alphabetic filing systems.The incumbent is responsible for communicating/contacting daily, or as often as necessary, with other administrative and clinical staff members in order to locate/obtain health records. Also introduces and explains non-VA health record documents to medical center staff and assists them in understanding how to recognize which nomenclature and indexing term to use.

Work Schedule: Monday through Friday, 8AM to 430PM
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Scanning / Verification Clerk, 8870-0
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2018.

Selective Placement Factor: Qualified candidates must be able to demonstrate experience in the use of medical terminology, to include anatomy and physiology.

You may qualify based on your experience and/or education as described below:
- Experience: At least one year (52 weeks) of progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. (NOTE: This experience must be clearly identified within the contents of your resume.) -OR-
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed at least 2 years of education above high school. (NOTE: Transcripts Required) -OR-
- Combination: Applicants may also combine education and experience to qualify at this level. (NOTE: Transcripts Required)

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: This work is mostly sedentary, however until records have been automated, work may involve considerable walking, standing, and bending in the search for health records.

None

Use this list when you apply for a civilian job with the Department of Veterans Affairs to ensure that your application is complete. We recommend that you print a copy of this checklist and keep it available for reference while you apply. Quite often qualified, and otherwise eligible job seekers are eliminated from consideration simply because they did not include a required document with their application.

Be sure to read and follow the instructions carefully, as you will not be asked to provide any missing application information. If your application is NOT complete, you WILL receive an ineligible rating and lose your chance to be considered for the position in which you applied.

All qualified applications will include:
- Resume: Your resume may be submitted in any format. Your resume must include your first and last name, current address, current email address, current phone number, job title, duties and accomplishments. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this vacancy. You are encouraged to include your employer's name and address, and your supervisor's name and phone number. If you are a current Federal employee or previous Federal employee you should also provide your pay plan, series and grade level (e.g. GS-0201-09). Note: If your resume includes a photograph or other inappropriate material or content, it will not be used and you may not be considered for this vacancy.
- Online Questionnaire: Your responses to all the questions in the online questionnaire.
- Transcripts: If you claim qualifications based on education and/or the position has a positive education requirement and you do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified." Education must be accredited by an accrediting institution recognized by the U.S. Department of Education for it to be credited towards qualifications.
- SF50 Notification of Personnel Action: If you are a current or former Federal employee, you are required to submit legible copy/copies of your last or most recent non-award SF-50, Notification of Personnel Action.
- Veteran Documentation: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

Qualifications & Requirements

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2018.

Selective Placement Factor: Qualified candidates must be able to demonstrate experience in the use of medical terminology, to include anatomy and physiology.

You may qualify based on your experience and/or education as described below:
- Experience: At least one year (52 weeks) of progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. (NOTE: This experience must be clearly identified within the contents of your resume.) -OR-
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed at least 2 years of education above high school. (NOTE: Transcripts Required) -OR-
- Combination: Applicants may also combine education and experience to qualify at this level. (NOTE: Transcripts Required)

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: This work is mostly sedentary, however until records have been automated, work may involve considerable walking, standing, and bending in the search for health records.

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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:Randy.Bozarth@va.gov
Website:http://www.ecentralmetrics.com/url/?u=862811020255%2D254&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D350846
Company Description:

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