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Job Title: Medical Admin Specialist
Company Name: Veterans Affairs, Veterans Health Administration
Location: Cheyenne, WY
Position Type: Full Time
Post Date: 09/12/2018
Expire Date: 11/11/2018
Job Categories: Agriculture, Forestry, & Fishing, Healthcare, Practitioner and Technician, Information Technology, Installation, Maintenance, and Repair, Insurance, Sales, Quality Control, Research & Development, Medical
Job Description
Medical Admin Specialist

This position serves as the Supervisor of HIMS, Chief, Health Information Management (HIMS) of the Business Development Service Line at the Cheyenne VA Medical Center. Supervisory Medical Record Administrators (Chief HIM) are delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers that are of level 2 and 3 complexity. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services. Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility. An individual who has program responsibility for less than the single health care system does not have full program responsibility for the medical records program. The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service. The Medical Records Administrator at this level is generally the Chief of Health Information Management in a multi-level care medical center.

Work Schedule: Full-time, Mon-Fri 0800-1630 with Possible Weekends
Financial Disclosure Report: Not required

Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Candidates must have three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems OR an associate's degree in the health information filed plus one year of experience that included the preparation, maintenance, and management of medical records and health information systems; OR education equivalent to a baccalaureate degree from an accredited university or college; OR equivalent combinations of experience and education may be used to meet basic requirements.
Preferred Experience: The best qualified candidates will be those with supervisory experience in Medical Records Administration.

To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics associated with current health information practice. This knowledge may be evidenced by one or more of the following: 1. The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions; OR 2. Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR 3. Successful completion of academic course work leading to an advanced degree in health information management or a related field. Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.

References: VA Handbook 5005, Part II, Appendix G33.

The full performance level of this vacancy is 12.

Physical Requirements: Work is principally sedentary, however some slight physical effort maybe necessary.

Selected applicants will be required to complete an online onboarding process.

Candidates must be able to meet the following KSAs (knowledge, skills, and abilities) and demonstrate the potential to acquire the KSAs indicated by an asterisk:
1) Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management;
*2) Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches;
3) Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole;
*4) Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment;
*5) If supervisory, ability to manage assigned resources; and
*6) If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.

None

To apply for this position, you must provide a complete Application Package which includes:

  • VA 10-2850C
  • Resume


VA Form 10-2850c Application for Associated Health Occupations can be found at: This completed/signed form is REQUIRED upon application, no later than the closing date of this vacancy announcement. Incomplete applications, not containing this form will be found ineligible for incomplete application materials. http://www.va.gov/vaforms/search_action.asp?FormNo=2850&tkey=&Action=Search.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's, documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

  • Cover Letter
  • DD-214
  • VA 10-2850C
  • VA Disability Letter
  • Resume
  • SF-15
  • SF-50


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Qualifications & Requirements
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Candidates must have three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems OR an associate's degree in the health information filed plus one year of experience that included the preparation, maintenance, and management of medical records and health information systems; OR education equivalent to a baccalaureate degree from an accredited university or college; OR equivalent combinations of experience and education may be used to meet basic requirements.
Preferred Experience: The best qualified candidates will be those with supervisory experience in Medical Records Administration.

To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics associated with current health information practice. This knowledge may be evidenced by one or more of the following: 1. The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions; OR 2. Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR 3. Successful completion of academic course work leading to an advanced degree in health information management or a related field. Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.

References: VA Handbook 5005, Part II, Appendix G33.

The full performance level of this vacancy is 12.

Physical Requirements: Work is principally sedentary, however some slight physical effort maybe necessary.

Selected applicants will be required to complete an online onboarding process.

Candidates must be able to meet the following KSAs (knowledge, skills, and abilities) and demonstrate the potential to acquire the KSAs indicated by an asterisk:
1) Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management;
*2) Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches;
3) Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole;
*4) Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment;
*5) If supervisory, ability to manage assigned resources; and
*6) If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.
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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:Casey.Corbin@va.gov
Website:http://www.ecentralmetrics.com/url/?u=395611021154%2D254&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D350011
Company Description:

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