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Job Title: Medical Records Technician (Health Information Technician)
Company Name: Veterans Affairs, Veterans Health Administration
Location: Kansas City, MO
Position Type: Full Time
Post Date: 09/12/2018
Expire Date: 11/11/2018
Job Categories: Administrative and Support Services, Computers, Software, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Legal, Research & Development, Medical
Job Description
Medical Records Technician (Health Information Technician)

The incumbent serves as a Medical Record Technician (HIT) in the Health Information Management (HIM)section of the Business Operations Service (BOS) Service Line. Health Information Technicians review, analyze, abstract, compile, maintain, and extract information form the health record.

Duties include, but are not limited to:

  • Provides administrative support for the Medical Center Health Information Program.
  • Conducts searches for files when medical records are delinquent, misfiled or unaccounted for and ensures all paperwork pertinent to the patient's medical care is electronically filed into the medical record.
  • Receives, identifies, sorts and files various medical reports and other documents related to patient care received from patients or non-VA facilities.
  • Reviews and researches numerous medical reports from KCVAMC and non-VA facilities to determine which documents need to be added to a patients' electronic medical record.
  • Utilizes basic knowledge of medical terminology, anatomy and physiology, and research and collect information for various medical studies and research projects.
  • Advises the clinical treatment team on issues related to record completion and documentation requirements.
  • Reviews health records to ensure that all records contain sufficient information to meet medical/legal requirements, to ensure continuity of patient care, and to support education and research needs.
  • Prepares complex weekly and monthly reports noting the status of all incomplete/delinquent records and compliance reports and submits the reports to the appropriate administrative and clinical staff.
  • Works with interdisciplinary staff to solve problems regarding proper health record documentation and completion.
  • Expedites the completion of a health record when a patient is transferred for care at another medical center, for legal requests, regulatory agencies review, and reimbursement purposes.
  • Other duties as assigned.

Work Schedule: Monday - Friday 8:00 am to 4:30 pm
Functional Statement Title/#: Medical Record Technician (HIT) GS-675Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Experience and Education:
    (1) Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.
    OR,
    (2) Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records). (A copy of transcript should be provided with application if applicable)
    OR,
    (3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
    (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.
    (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
  • English Language Proficiency: Medical Record Technicians (HIT) must be proficient in spoken and written English in accordance with VA regulation.
Creditable Experience:
1. Knowledge of Current Medical Record Technology. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current health information or health record technology and/or cancer registry practice and may be paid or non-paid employment.
2. Quality of Experience. Experience is only creditable if it is either directly related to the position to be filled or in a related field. Qualifying experience must also be equivalent to the next lower grade level.

Preferred Experience:
  • 2-3 years of medical records experience with auditing and reporting.
  • American Health Information Management Association (AHIMA) certification as CCA, CCS, CCS-P, RHIA, RHIT, or specialty coding certification.
  • AAPC Certification as CPC, CIC, COC, CRC or CPC-P or specialty coding certification.

Grade Determinations:
GS-7 MRT (HIT) Full Performance Level Experience: One year of experience equivalent to the next lower level, GS-6. -AND- candidates must demonstrate the following KSAs: 1. Ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs. This includes the ability to take appropriate actions if medical record contents are not adequate, accurate, timely, and/or reliable; 2. Skill in using appropriate software and data applications in order to analyze and record documentation trends; 3. Skill in communicating with individuals or groups who may be uncooperative, or skeptical, in order to obtain the desired effect, such as gaining compliance with established policies and regulations; 4. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion. This includes the ability to follow-up on pending issues and an understanding of the impact of incomplete work; 5. Ability to work independently to accomplish a variety of responsibilities including setting priorities, organizing and adjusting workflows, and utilizing problem-solving techniques in the accomplishment of work; and 6. Knowledge of qualitative and/or quantitative methods for assessment and improvement of medical record functions.

References: VA Handbook 5005, Part II, Appendix GS35, MEDICAL RECORD TECHNICIAN QUALIFICATION STANDARD. This can be found in the local Human Resources Office.

Physical Requirements: May include but not limited to standing 2 hours per day, use of both hands, use of fingers, sitting up to 8 hours per day.

None

To apply for this position, you must provide a complete Application Package which includes:

  • Resume


VA Form 10-2850c Application for Associated Health Occupations can be found at: http://www.va.gov/vaforms/search_action.asp?FormNo=2850&tkey=&Action=Search. (Required Upon Selection)

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's, documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

  • Cover Letter
  • DD-214
  • OF-306
  • 10-2850C, Other
  • VA Benefits Letter
  • Resume
  • SF-15
  • SF-50
  • Transcript


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Qualifications & Requirements
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Experience and Education:
    (1) Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.
    OR,
    (2) Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records). (A copy of transcript should be provided with application if applicable)
    OR,
    (3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
    (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.
    (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
  • English Language Proficiency: Medical Record Technicians (HIT) must be proficient in spoken and written English in accordance with VA regulation.
Creditable Experience:
1. Knowledge of Current Medical Record Technology. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current health information or health record technology and/or cancer registry practice and may be paid or non-paid employment.
2. Quality of Experience. Experience is only creditable if it is either directly related to the position to be filled or in a related field. Qualifying experience must also be equivalent to the next lower grade level.

Preferred Experience:
  • 2-3 years of medical records experience with auditing and reporting.
  • American Health Information Management Association (AHIMA) certification as CCA, CCS, CCS-P, RHIA, RHIT, or specialty coding certification.
  • AAPC Certification as CPC, CIC, COC, CRC or CPC-P or specialty coding certification.

Grade Determinations:
GS-7 MRT (HIT) Full Performance Level Experience: One year of experience equivalent to the next lower level, GS-6. -AND- candidates must demonstrate the following KSAs: 1. Ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs. This includes the ability to take appropriate actions if medical record contents are not adequate, accurate, timely, and/or reliable; 2. Skill in using appropriate software and data applications in order to analyze and record documentation trends; 3. Skill in communicating with individuals or groups who may be uncooperative, or skeptical, in order to obtain the desired effect, such as gaining compliance with established policies and regulations; 4. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion. This includes the ability to follow-up on pending issues and an understanding of the impact of incomplete work; 5. Ability to work independently to accomplish a variety of responsibilities including setting priorities, organizing and adjusting workflows, and utilizing problem-solving techniques in the accomplishment of work; and 6. Knowledge of qualitative and/or quantitative methods for assessment and improvement of medical record functions.

References: VA Handbook 5005, Part II, Appendix GS35, MEDICAL RECORD TECHNICIAN QUALIFICATION STANDARD. This can be found in the local Human Resources Office.

Physical Requirements: May include but not limited to standing 2 hours per day, use of both hands, use of fingers, sitting up to 8 hours per day.
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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:amanda.richmond2@va.gov
Website:http://www.ecentralmetrics.com/url/?u=596011021374%2D254&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D349722
Company Description:

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