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Job Title: Supervisory Medical Records Technician (ROI)
Company Name: Veterans Affairs, Veterans Health Administration
Location: Oklahoma City, OK
Position Type: Full Time
Post Date: 09/12/2018
Expire Date: 11/11/2018
Job Categories: Healthcare, Other, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Installation, Maintenance, and Repair, Insurance, Executive Management, Research & Development, Medical
Job Description
Supervisory Medical Records Technician (ROI)
Major Duties
Include but are not limited to:
  • Responsible for the supervision, administrative management, and direction of ROI staff.
  • Prepare work assignments
  • Monitors workload and production of ROI and File Clerk Scanning staff.
  • Develops performance standards and conducts performance evaluations.
  • Performing HR personnel functions such as reviewing applications, interviewing, and selecting candidates.
  • Recommend awards and advancements, and, when appropriate, taking disciplinary actions.
  • Assure compliance with accrediting agency and regulatory requirements and assure corrective action is initiated as needed.
  • Assure orientation and competency assessment of assigned staff is conducted.
  • Develop policies and procedures, manage document control, develop performance standards, position descriptions and functional statements, and responsible for professional and administrative management of an assigned area.
  • Maintain interdepartmental relations with other services to accomplish medical center goals.
  • Prepares formal requests and recommendations for promotions, reassignments, other status changes, or recognition of outstanding performance of assigned employees.
  • Ensures that release of information activities related to the development, implementation, maintenance of and adherence to privacy policies and procedures are performed and coordinated in compliance with applicable federal laws and regulations including the Privacy Act of 1974, the Freedom of Information Act (FOIA), the Healthcare Insurance Portability and Accountability Act (HIPAA) and Automated Medical Information Exchange (AMIE).

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Financial Disclosure Report: Not requiredBasic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • English Language Proficiency. MRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).
  • Physical Requirements. See VA Directive and Handbook 5019.
  • Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work. OR
    Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g.,courses in medical terminology, anatomy & physiology, and introduction to health records). OR
    Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
    • Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.
    • Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
Preferred Experience: In addition to experience as a Veterans Health Administration Medical Record Technician (MRT), an active AHIMA or AAPC coding credential is desirable (RHIA, RHIT, CCS, CCS-P, or CPC).

Grade Determinations:

GS-8 Supervisory MRT (ROI)

Experience. One year of experience equivalent to the GS-7 grade level. Examples of experience could include, but are not limited to:
  • Monitor quality and quantity of work and ensure adherence to all applicable requirements and regulations
  • Ensure that the work assignments of the team are carried out by successfully.
  • Distributes and balances workload.
  • Instructs and answers employee's questions regarding policies and procedures.
  • Checks for accuracy of employee's work.
  • Amends or rejects work not meeting standards.
  • Interpret and analyze laws and regulations.
Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs:
  1. Ability to develop policy and provide workload analysis for ROI;
  2. Leadership and managerial skills, including skill in interpersonal relations and conflict resolution to deal with employees, team leaders, and managers;
  3. Ability to provide or coordinate staff development and training; and
  4. Knowledge of, and ability to provide, the full range of supervisory duties to include responsibility for assignment of work to be performed, performance evaluation, selection of staff, and recommendations of awards, advancements, and, when appropriate, disciplinary actions.

References: VA Handbook 5005/79 PART II APPENDIX G35. This can be found in the local Human Resources Office.

Physical Requirements: See VA Directive and Handbook 5019.

None

To apply for this position, you must provide a complete Application Package which includes:

  • Resume
  • SF-50


VA Form 10-2850c Application for Associated Health Occupations can be found at: http://www.va.gov/vaforms/search_action.asp?FormNo=2850&tkey=&Action=Search.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's, documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

  • Cover Letter
  • OF-306
  • Other
  • Resume
  • SF-15
  • SF-50
  • Transcript


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Qualifications & Requirements
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • English Language Proficiency. MRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).
  • Physical Requirements. See VA Directive and Handbook 5019.
  • Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work. OR
    Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g.,courses in medical terminology, anatomy & physiology, and introduction to health records). OR
    Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
    • Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.
    • Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
Preferred Experience: In addition to experience as a Veterans Health Administration Medical Record Technician (MRT), an active AHIMA or AAPC coding credential is desirable (RHIA, RHIT, CCS, CCS-P, or CPC).

Grade Determinations:

GS-8 Supervisory MRT (ROI)

Experience. One year of experience equivalent to the GS-7 grade level. Examples of experience could include, but are not limited to:
  • Monitor quality and quantity of work and ensure adherence to all applicable requirements and regulations
  • Ensure that the work assignments of the team are carried out by successfully.
  • Distributes and balances workload.
  • Instructs and answers employee's questions regarding policies and procedures.
  • Checks for accuracy of employee's work.
  • Amends or rejects work not meeting standards.
  • Interpret and analyze laws and regulations.
Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs:
  1. Ability to develop policy and provide workload analysis for ROI;
  2. Leadership and managerial skills, including skill in interpersonal relations and conflict resolution to deal with employees, team leaders, and managers;
  3. Ability to provide or coordinate staff development and training; and
  4. Knowledge of, and ability to provide, the full range of supervisory duties to include responsibility for assignment of work to be performed, performance evaluation, selection of staff, and recommendations of awards, advancements, and, when appropriate, disciplinary actions.

References: VA Handbook 5005/79 PART II APPENDIX G35. This can be found in the local Human Resources Office.

Physical Requirements: See VA Directive and Handbook 5019.
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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:Aerial.Reynolds@va.gov
Website:http://www.ecentralmetrics.com/url/?u=829811022261%2D254&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D349508
Company Description:

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