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Job Title: Human Resources Assistant (Coding & Staffing)
Company Name: Veterans Affairs, Veterans Health Administration
Location: Fort Harrison, MT
Position Type: Full Time
Post Date: 09/16/2018
Expire Date: 11/15/2018
Job Categories: Administrative and Support Services, Agriculture, Forestry, & Fishing, Finance/Economics, Human Resources, Installation, Maintenance, and Repair, Insurance, Executive Management, Research & Development, Nonprofit and Volunteer Services
Job Description
Human Resources Assistant (Coding & Staffing)

The HR Assistant is responsible for processing and maintenance of employee records and for providing administrative support for multiple disciplines within the HR Department. At the full performance level, the incumbent is responsible for performing a variety of duties including, but not limited to, the following:

  • Facilitating new employee orientation to include managing and sponsoring into badge system, checking identifications provided by new hires for the I-9, Employment Eligibility Verification and processing of new hire paperwork.
  • Conducting presentations to employees at new hire orientation and for training courses.
  • Coding personnel action data for a wide variety of accessions, separations, position, and pay change
  • Establishing and maintaining electronic Official Personnel Folders (eOPFs).
  • Following up on required personnel actions including conversions, reasssignments, promotions, service compensation dates, completion of probationary periods, and Within Grade Increases (WGIs).
  • Writing recurring and new vacancy announcements for clerical and technical positions.
  • Rating applications for both internal and external placement in positions in a wide variety of occupations.
  • Performing miscellaneous clerical work using office automation for a variety of documents.
  • Greeting walk-in customers and employees to answer questions on the application process and/or human resources inquiries.
  • Assisting employees on completion of paperwork for benefits, payroll, job applications, leave questions.
  • Escorting new hires to various departments to complete facility requirements for pre-employment activities.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday through Friday; 8:00 to 4:30 or as agreed upon with the possibility of extended hours and weekends.
NOTE: Candidates must be willing to work weekends, irregular work hours and extended hours. The candidate must be willing to be assigned to other related services and/or locations, if necessary.
Compressed/Flexible: Not available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: For the GS-6 level: 10106A, For the GS-07 level: 10105A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 09/28/2018.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:

Specialized Experience for GS-06 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing a variety of personnel actions such as appointments, separations and awards through an automated system; providing application information to the public; maintaining official personnel files in hardcopy and electronic form; obtaining and consolidating records of prior Federal service; providing technical information to employees on benefits such as health and life insurance; meeting and dealing with customers internally and externally; utilizing rules, regulations and guidelines to resolve basic human resources program issues.

Specialized Experience for GS-07 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing administrative, advisory services, and technical work in a wide variety of human resources management activities and programs including internal and external recruitment and staffing; assisting managers in the development of job analysis and rating factors; preparing vacancy announcements in final form through an automated system, determining basic qualification requirements, ranking candidates and referring qualified candidates for selection; providing benefit information to employees, and preparing a variety of personnel actions such as appointments, separations and awards in an automated system; maintaining official personnel files in hardcopy and electronic form; meeting and dealing with managers and employees at all levels in situations of a highly sensitive nature; utilizing rules, regulations and guidelines to provide recommendations and solutions to employees on basic to complex human resources program issues.

You will be rated on the following Competencies for this position:

  • Communications
  • Personnel and Human Resources
  • Recruitment/Placement
  • Technical Competence
  • Technology Application
  • Writing


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is generally sedentary in nature with some walking, standing and bending. Occasionally requires moderate physical activity, e.g. carrying light items such as books and papers, or lifting stacks of boxes or records.

None

To apply for this position, you must provide a complete Application Package which includes:

  • Resume


SF-50: If you are applying as a current federal employee or as a reinstatement eligible you must submit a copy of your SF-50 (Notification of Personnel Action).

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214
  • Civil Service Preference Letter
  • Resume
  • SF-15
  • SF-50
  • Transcript


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Qualifications & Requirements

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 09/28/2018.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:

Specialized Experience for GS-06 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing a variety of personnel actions such as appointments, separations and awards through an automated system; providing application information to the public; maintaining official personnel files in hardcopy and electronic form; obtaining and consolidating records of prior Federal service; providing technical information to employees on benefits such as health and life insurance; meeting and dealing with customers internally and externally; utilizing rules, regulations and guidelines to resolve basic human resources program issues.

Specialized Experience for GS-07 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing administrative, advisory services, and technical work in a wide variety of human resources management activities and programs including internal and external recruitment and staffing; assisting managers in the development of job analysis and rating factors; preparing vacancy announcements in final form through an automated system, determining basic qualification requirements, ranking candidates and referring qualified candidates for selection; providing benefit information to employees, and preparing a variety of personnel actions such as appointments, separations and awards in an automated system; maintaining official personnel files in hardcopy and electronic form; meeting and dealing with managers and employees at all levels in situations of a highly sensitive nature; utilizing rules, regulations and guidelines to provide recommendations and solutions to employees on basic to complex human resources program issues.

You will be rated on the following Competencies for this position:

  • Communications
  • Personnel and Human Resources
  • Recruitment/Placement
  • Technical Competence
  • Technology Application
  • Writing


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is generally sedentary in nature with some walking, standing and bending. Occasionally requires moderate physical activity, e.g. carrying light items such as books and papers, or lifting stacks of boxes or records.
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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:Jennifer.Tilzey@va.gov
Website:http://www.ecentralmetrics.com/url/?u=189711044091%2D258&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D352640
Company Description:

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