Job Title: Departmental Information Supervisor (6910)
Edwardsville, IL United States
Administrative and Support Services, Collegiate Faculty, Staff, Administration
Departmental Information Supervisor (6910)
The Departmental Information Supervisor provides managerial/administrative and supervisory support to two (2) Program Directors for three (3) federally funded Upward Bound Programs to include Upward Bound/Math & Science; Upward Bound (EC)- East St. Louis Unit School District 189, and Cahokia Unit School District 187; and Upward Bound (BEM)- Brooklyn Unit School District 188, East St. Louis Charter High School and Madison Community Unit School District 12.
Duties will include but are not limited to:
-Prepare/review all personnel contracts, requisitions, vouchers and related fiscal materials for accuracy and compliance with University, Federal and State policies and procedures
-Interview, hire, train, supervise and direct work of all graduate assistants, along with assisting with staff recruitment, orientation, and retention/termination activities
-Assist with budget matters/projection reports for Upward Bound programs, all totaling a combined $1M+ in funding;
-Coordinate completion and submittal of salary time records and vacation/sick leave reports and data entry into BANNER for all Upward Bound staff;
-Serve as the department contact person for communications with various University units (i.e., Purchasing, Payroll, Accounts Payable, Transportation Services, Human Resources etc.)?
-Serve as contact with the Office of Education as requested;
-Handle office correspondence, department files, travel and appointment requests, supply orders, and inventory management for all Upward Bound programs;
-Ensure staff follow standard operation procedures in the absence of the director.
Further duties and responsibilities may be assigned in support of the department’s mission and goals.
This position is a current civil service vacancy at Southern Illinois University Edwardsville’s East St. Louis campus and will close to applicants at close of business, 4:30 pm CST, on the posting end date.
Applicants must submit a completed Civil Service application through HireTouch. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position. If qualifying by education, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.
To apply for a vacancy, click the “Apply” button. This will prompt you to access your existing HireTouch account or create a new account. Instructions for creating a new account are available at: HireTouch Set-Up. Only create a new account if you have NEVER created an account. In your HireTouch account, you will upload all necessary documentation as requested above. After logging in or completing your new profile, you can then complete your application process for individual positions.
For Civil Service positions, Illinois residency is required within 180 calendar days of the start date for the designated position.
Applicants will be subject to a background check and/or drug screening prior to an offer of employment. NOTE: Some positions are represented by a union and may require union dues.
For more information, please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.
Qualifications & Requirements Minimum Acceptable Qualifications:
1. High school graduation or equivalent.
2. Five years of administrative and/or supervisory office experience that included supervision, organization, and coordination of work programs and responsibility for the performance of those supervised.
-Bachelor's degree in business administration or a related field;
-Excellent planning and organizational skills;
-Ability to exercise good judgment and decision making;
-Excellent communication skills (written and oral).
SIUE is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live.
SIUE awards degrees in undergraduate and graduate programs encompassing the arts, sciences, nursing, education, health, human behavior, business and engineering. The Schools of Dental Medicine and Pharmacy award first-professional doctoral degrees in dental medicine (DMD) and pharmacy (PharmD).
SIUE is an NCAA Division I member of the Ohio Valley Conference, as well as the Missouri Valley Conference in men’s soccer and the Southern Conference in wrestling. The Edwardsville campus is supplemented by campuses in Alton and East St. Louis.
Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities.
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