Accounting/Auditing, Computers, Software, Finance/Economics, Financial Services, Information Technology, Internet/E-Commerce, Law Enforcement, and Security, Real Estate, Quality Control, Web Technology, Writing/Authoring
Senior Lease Administrator
role has been created for a dedicated Senior Lease Administration Analyst for
our client, Wayfair, Inc.Wayfair is a fast-growing and dynamic
American e-commerce company that sells home goods.This role requires any candidate to split
their time between Wayfair and CBRE’s offices in Boston, MA.
Under limited supervision, upholds the integrity of real
estate portfolio data for large, complex portfolio of clients. Inputs,
maintains, organizes and reports on information regarding lease dates, dollar
values and financial accounting transactions into a lease management software
database. Prepares, processes and reconciles AR & AP transactions to ensure
accurate and current lease information is maintained. Acts as lead for lease
ESSENTIAL DUTIES AND RESPONSIBILITIES
Directly responsible for the delivery of lease administration services to
clients on a day to day basis.
Prepares lease abstracts and edits them for accuracy. Writes narratives for
monthly variance reports, providing analysis and interpretation of lease
information to clients.
Tracks payables and receivables associated with the leases in portfolio.
Processes client rent rolls utilizing the database. Prepares export files and
sends to accounting for payables processing.
Prepares invoices for subtenants, reconciles subtenant accounts, reviews
incoming invoices for errors/accuracy with lease document and ensures correct
coding and move out coordination.
Prepares and distributes periodic and ad hoc reports in a timely, accurate
manner. Designs reports utilizing various report writers including, various
lease admin systems, Excel, Word, and/or Access. Reviews standard reports
prepared by team members for accuracy.
Prepares and distributes critical date reports; works with client and
transaction team directly to manage critical dates.
Performs annual operating expense and real estate tax reconciliations, monitors
audit windows and audit requirements contained in the lease documents.
Resolves critical issues for clients by researching and
gathering information about payment transactions, lease terms and other
relevant items. Establishes and maintains working relationship with clients and
Creates and maintains client lease files ensuring they contain current,
Ensures data integrity and accuracy by performing quality control review of
work completed by team members.
Assist in the processing of newly executed lease
documents.Communicate changes in the
portfolio to various client business units.
Managing/tracking security deposits and letters of
May provide and/or assist with budgeting and forecasting activities.
Performs other duties as assigned.
No formal supervisory responsibilities in this position. Provides informal
assistance such as technical guidance, and/or training to coworkers. Coordinates
and assigns tasks to co-workers within a work unit and/or project.
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree from a four-year college or university with Accounting,
Finance or Real Estate preferred.5+
years of relevant commercial real estate experience, preferably in lease
administration or property management.
CERTIFICATES and/or LICENSES
Excellent written and verbal communication skills. Strong organizational and
analytical skills. Ability to provide efficient, timely, reliable and courteous
service to customers. Ability to effectively present information.
Requires in-depth knowledge of financial terms and principles. Ability to
calculate complex figures and conduct financial/business analysis including the
preparation of reports.
Ability to comprehend, analyze, and interpret documents. Ability to solve
problems involving several options in situations. Requires intermediate
analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate knowledge of computer software and hardware (i.e. Microsoft Office
Suite Products). Ability to work well under pressure. Advanced organizational
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to
achieve set results and deadlines. Responsible for setting own project
deadlines. Errors in judgment may cause short-term impact to co-workers,
supervisor and clients.