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Job Title: Senior Lease Administrator
Company Name: CBRE
Location: Boston, MA
Position Type: Full Time
Post Date: 09/16/2019
Expire Date: 09/26/2019
Job Categories: Accounting/Auditing, Computers, Software, Finance/Economics, Financial Services, Information Technology, Internet/E-Commerce, Law Enforcement, and Security, Real Estate, Quality Control, Web Technology, Writing/Authoring
Job Description
Senior Lease Administrator

This role has been created for a dedicated Senior Lease Administration Analyst for our client, Wayfair, Inc.  Wayfair is a fast-growing and dynamic American e-commerce company that sells home goods.   This role requires any candidate to split their time between Wayfair and CBRE’s offices in Boston, MA. 

Under limited supervision, upholds the integrity of real estate portfolio data for large, complex portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. Acts as lead for lease administration team. 

Directly responsible for the delivery of lease administration services to clients on a day to day basis.

Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.

Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.

Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding and move out coordination.

Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers including, various lease admin systems, Excel, Word, and/or Access. Reviews standard reports prepared by team members for accuracy.

Prepares and distributes critical date reports; works with client and transaction team directly to manage critical dates.

Performs annual operating expense and real estate tax reconciliations, monitors audit windows and audit requirements contained in the lease documents.

Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items. Establishes and maintains working relationship with clients and landlords.

Creates and maintains client lease files ensuring they contain current, accurate information.

Ensures data integrity and accuracy by performing quality control review of work completed by team members.

Assist in the processing of newly executed lease documents.  Communicate changes in the portfolio to various client business units.

Managing/tracking security deposits and letters of credit.

May provide and/or assist with budgeting and forecasting activities.
Performs other duties as assigned.

No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred.  5+ years of relevant commercial real estate experience, preferably in lease administration or property management.


Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.

Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure. Advanced organizational skills.

Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers, supervisor and clients.

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Contact Information
Company Name: CBRE
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