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Healthcare Research Regulatory Affairs Specialist
Company: Vanderbilt Health
Location: Nashville, TN
Employment Type: Full Time
Date Posted: 01/21/2021
Expire Date: 02/20/2021
Job Categories: Accounting/Auditing, Advertising/Marketing/Public Relations, Education, Finance/Economics, Healthcare, Other, Healthcare, Practitioner and Technician, Information Technology, Sales, Counseling, Collegiate Faculty, Staff, Administration, Quality Control, Research & Development, Medical, Writing/Authoring
Job Description
Healthcare Research Regulatory Affairs Specialist


Healthcare Research Regulatory Affairs Specialist - VICTR


Serves as the central resource to investigators to assist and provide regulatory guidance through experience with and knowledge of related federal regulations (FDA).  Works closely and partners with investigators and internal departments to deliver safe and effective research designs for clinical trials in line with institutional policies and procedures, and federal regulations. This may include study planning, start-up and implementation, Investigational New Drug (IND) applications, drug development and regulatory issues. Participates in training faculty and staff in the research community, as well as the development and revision of educational programs.


  • Provides consultation to determine if an IND/IDE is needed for proposed research and tracks new and ongoing INDs and IDEs.

  • Assists researchers with FDA submissions and study design questions, ensures the quality of FDA applications, protocols, submissions and documentation, and maintains Institutional files for all FDA correspondence.

  • Offers training for protocol development/review, and provides tools, templates, and guidance for obtaining and maintaining an IND/IDE clinical trial.

  • Navigates VUMC researchers through operationalizing study start-up, management, and closure.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.



- Utilize knowledge of federal regulations and institutional procedures to accurately and effectively

serve as a resource on complex issues, operational goals, business strategies, ethical considerations, regulatory mandates, study design, marketing, FDA submissions, HRPP submissions, and manuscript preparations. Advise investigators on preclinical and regulatory pathway most appropriate for specific IND development. Assist investigators in developing FDA applications and protocols and determining types of regulatory submissions and internal documentation required in diverse situations. Coordinate, prepare and review regulatory submissions/documents to the appropriate regulatory body. Actively support researchers in communications with the FDA by scheduling meetings and preparing and submitting communications per regulations. Identify and assist with interpretation of relevant regulations, guidance documents, and consensus standards. Collaborate, as needed, with other individuals assisting investigators in research activities throughout the Institution. Actively participate in project teams to facilitate mutually acceptable solutions to conflict, questions, concerns, and implementation of new processes. Interface and partner with regulatory bodies that influence policies and regulations that affect research including the Vanderbilt Human Protection Program, Risk Management, General Counsel, Contracts Management, Office of Sponsored Programs, and Department of Finance.


- Utilize strong working knowledge of federal regulations and institutional procedures to assist investigators in the development of quality metrics and management of an effective quality assurance process to support compliance with federal regulations for methods, facilities, and controls. Provide ongoing assistance, consultation, and education to research personnel regarding quality assurance audits. Clarify data discrepancies and deviations from standard operating procedures. Review and oversee adverse events, protocol deviations, and unanticipated problems to ensure appropriate and timely reporting. Analyze results and assist in the development of a preventive action plan for potential future discrepancies.  Design and develop audit measures based on general SOPs and prepare checklists for inspections and compliance monitoring.  Perform statistical analyses to identify data discrepancies and to determine error rates/trends. Develop, prepare, and present audit reports, as required.



Collaborate on the development and management of SOPs as well as other documentation according to all applicable regulations. Compile and maintain regulatory documentation databases or systems. Promote compliance through detection, resolution, and reporting of research activities that do not conform to federal, state, and local laws, as well as Institutional policies and procedures. Consult on policy interpretation related to research record privacy and appropriate access to electronic medical records. Remain apprised of changes in regulations and institutional policies that affect research and recommend changes to institutional procedures in response to changes in regulations or standards. Serve as a resource to the research community to answer questions regarding compliance issues that arise.



Provide regulatory education and training to the research community to promote compliance with the HRPP/IRB policies and procedures. Develop, implement and document meaningful educational activities for the VUMC Research Enterprise in collaboration with team leaders. Assist with the development of customized educational sessions. Lead and coordinate ongoing training and support for investigators and research staff. Collaborate with internal customers to assist in developing departmental, team, and individual goals through ongoing training and supplemental support. Create an environment that encourages and supports development and learning for research personnel through regular feedback.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit https://victr.vumc.org/.

Click Here To View The VUMC Promise of Discovery

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US


Qualifications & Requirements


  • Bachelor’s Degree (Required)

  • 2 years’ experience (Required)


  • Advanced degree preferred

  • Minimum 2 years’ experience working in clinical drug trial/IND research

  • Strong project planning, strategy, leadership, negotiation and presentation skills as well as an ability to contribute creatively and practically to resolve problems and capitalize on opportunities.

  • Experience in developing an IND strategy and amendments

  • Ability to standardize consulting practices across multiple regions in order to streamline efficiencies and improve overall delivery of service while maintaining the highest standards in regulatory compliance.

  • Ability to establish and maintain relationships with sponsoring companies, investigators and institutional research units to optimize the performance of research activities while managing the activities of investigative sites across multiple protocols and multiple areas.

Physical Requirements/Strengths needed & Physical Demands:

  • Movement

    • Occasional: Sitting: Remaining in seated position

    • Occasional: Standing: Remaining on one's feet without moving.

    • Occasional: Walking: Moving about on foot.

    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

    • Occasional: Push/Pull: Exerting force to move objects away from or toward.

    • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

    • Occasional: Crawling:Moving about on hands and knees or hands and feet.

    • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

    • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.


    • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

    • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

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