<div id="details-info" class="tab-pane active fr-view" style="margin:2px"> <dl> <dt><h2>Class Description</h2></dt> <dd><p></p><p style="margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-indent: 0; text-decoration: none">The purpose of this class is to assist the Director of Accounts Payable in the oversight of the College’s Accounts Payable Department and to function as the liaison between the Accounts Payable Department, the College community and external vendors in all issues related to payment of invoices. </p></dd> <dt><h2>Minimum Requirements</h2></dt> <dd><p></p><p style="margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-indent: 0; text-decoration: none">Bachelor’s Degree and two years related experience or Associate’s Degree and five (5) years related experience; knowledge and experience using Microsoft Office applications and financial management systems.</p></dd> <dt><h2>Class Specific Essential Duties</h2></dt> <dd><p></p><ol style="margin-left: 7.3px; margin-bottom: 3pt"><li><span style="color: inherit">Reconcile and audit check requests and employee travel expense reports for appropriate documentation and authorization.</span></li><li><span style="color: inherit">Maintain the daily operations when the director is out of the office.</span></li><li><span style="color: inherit">Research and resolve payment inquiries from vendors and College community.</span></li><li><span style="color: inherit">Create and maintain vendor records.</span></li><li><span style="color: inherit">Review and approve invoice requests with insufficient budget funding.</span></li><li><span style="color: inherit">Lead accounts payable staff in payment of invoices.</span></li><li><span style="color: inherit">Produce check and Automated Clearing House files.</span></li><li><span style="color: inherit">Manage the ACH verification process.</span></li><li><span style="color: inherit">Liquidate/close purchase orders when needed.</span></li><li><span style="color: inherit">Coordinate communication quarterly to vendors for unclaimed property process.</span></li><li><span style="color: inherit">Maintain 1099 data; produce annual 1099 forms in accordance with federal guidelines.</span></li><li><span style="color: inherit">Resolve banking issues relative to accounts payable including PosPay (suspects).</span></li><li><span style="color: inherit">Assist with testing system upgrades for accounts payable.</span></li><li><span style="color: inherit">Generate accounts payable reports when needed.</span></li></ol><p style="margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-indent: 0; text-decoration: none"><span style="color: inherit">Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.</span></p></dd> <dt><h2>Position Specific Essential Duties</h2></dt> <dd><p></p><table border="0" width="672" style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none; width: 7in; margin-left: -8.1pt"><tbody><tr><td width="100%" valign="top" style="width: 5.25in; padding: 0 5.4pt"><p style="margin: 0">1. Operate office equipment such as phone systems, multi-functional devices, 10-key calculators and use computers for Microsoft and other applications.</p><p style="margin: 0">2. Comply with federal, state, local and CCBC policies, procedures and regulations.</p><p style="margin: 0">3. Backup for Banner finance security access.</p><p style="margin: 0">4. Export the p-card monthly transaction statement.</p><p style="margin: 0">5. Initiate E-RQs for the accounts payable department.</p><p style="margin: 0">6. Backup for the accounts payable department mailbox.</p><p style="margin: 0">7. Initiate and process journal entries when needed.</p><p style="margin: 0">8. Become familiar/cross trained for invoice processing.</p><p style="margin: 0">Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.</p></td></tr></tbody></table></dd> </dl>
