|Accounts Payable Coordinator|
Company: Kansas State University Foundation
Location: Manhattan, KS
Employment Type: Full Time
Date Posted: 07/22/2021
Expire Date: 09/22/2021
Job Categories: Accounting/Auditing
Accounts Payable Coordinator|
We are searching for top talent to join our Accounting team! The Accounts Payable Coordinator executes all accounts payable functions. This position works closely with campus partners to relay important fund information such as fund balances, reimbursement status, and clarifies rules and regulations that may impact fund distributions. In addition, this position is responsible for fund accounting data entry and manages monthly electronic funds transfer (EFT) and automated clearing house (ACH) transactions for the organization. Work is generally standardized in nature, but may require a variety of administrative functions to support the accounting team and the organization.
As a Certified Great Place to Work , organizational culture and employee engagement is important to us. We strive to harness your talents and build upon your strengths. We offer resources for professional growth so team members can find their purpose, a path to grow, ways to add value and thrive. Work alongside passionate, caring and talented people who trust and challenge one another in our intentional pursuit to be the best.
Core Responsibilities include but are not limited to:
◾ Process University fund and Foundation real estate and operations fund disbursement requests to include sorting, coding, and acquiring required information from campus departments.
◾ Evaluate fund expenses based on donor restrictions and expense reimbursement guidelines as established by the organization and IRS.
◾ Input and maintain accounts payable information, to include invoices, faculty loans, student loans, EFT disbursements, void checks, and bank adjustments.
◾ Print accounts payable reports, reconcile totals with requests, and print checks.
◾ Correspond with campus regarding negative accounts.
◾ Manage charitable remainder trust and charitable gift annuity distributions to include updating records on a quarterly basis and scheduling of payments.
◾ Manage and process ACH/EFT deposits, disbursements, and transfers to include maintaining bank software, data entry, and communication with bank on daily basis.
◾ Provide accurate communication with campus and Foundation employees through answering and directing telephone and e-mail inquiries, and providing organizational policy information.
◾ Manage accounts payable workflow queues in the organizationís document imaging system.
◾ Manage signature authority forms including scanning and removing invalid/expired forms, and ensure forms are on file for the appropriate individuals.
◾ Provide backup for linking accounts payable checks to the financial register.
◾ High school diploma or equivalent and associates degree or technical school diploma or equivalent work experience
◾ Minimum 1-2 years of experience in accounting, accounts payable, or job with related duties
◾ Experience using word processing, spreadsheet and database applications
◾ Basic 10 key data entry, accounting and administrative skills
◾ Strong communication and organizational skills
◾ Confidentiality important
◾ A valid motor vehicle operator's license and acceptable driving record
Desired Skills & Experience:
◾ Ability to solve problems and remain detail oriented
◾ Ability to meet timelines
Commitment to Inclusion and Belonging
The Foundation is committed to providing opportunities for all employees to succeed by creating an environment that is inclusive and draws upon the strength of the diverse backgrounds and personal experiences of our team. Employees cultivate a supportive, welcoming, inclusive, and equitable work environment that allows everyone to feel connected to the organizationís mission and contribute to their full potential.
Why work at Kansas State University Foundation?
◾ Competitive benefits package including health, dental, company paid life insurance, and a variety of voluntary benefits
◾ 403(b) retirement plan with 10% company contribution
◾ Company paid HSA contributions
◾ Paid leave including vacation, sick, personal and volunteer
◾ 6 weeks of paid parental leave
◾ Paid holidays
◾ Tuition and certification assistance
◾ Paid professional development opportunities
◾ Access to extensive online library of technical and soft skill courses through LinkedIn Learning
◾ $300 annual wellness program reimbursement
◾ EAP (Employee Assistance Program)
◾ Adoption assistance program
Contact Name: Brooke Nicholson
Phone Number: (785) 775-2014
Contact Email: firstname.lastname@example.org
The KSU Foundation is K-State's strategic partner for philanthropy! We inspire and guide philanthropy toward university priorities to boldly advance K-State. Foundation staff members work in close partnership with university administrators, deans and faculty to secure charitable contributions from individuals, corporations and foundations to support identified priorities for the university. Gifts received through the foundation fund undergraduate and graduate student scholarships, establish faculty chairs and professorships, provide college and departmental support, and enhance the campus infrastructure. After the money is raised, it must be prudently managed. This function is managed by foundation staff members who work under the guidance of an advisory committee of trustees. At Kansas State University Foundation our employees feel like family. As a Certified Great Place to Work, organizational culture and employee engagement is important to us. We strive to harness your talents and build upon your strengths. We offer resources for professional growth so team members can find their purpose, a path to grow, ways to add value and thrive. Work alongside passionate, caring and talented people who trust and challenge one another in our intentional pursuit to be the best. We are on the cutting edge of philanthropy with pioneering business strategies, an inclusive and purpose driven culture, and a progress approach to getting things done!