Company: SRI International
Location: Remote, US
Employment Type: Full Time
Date Posted: 10/14/2021
Expire Date: 12/14/2021
Job Categories: Research & Development
SRI International is an independent, nonprofit research institute with a rich history of supporting government and industry. For 75 years, SRI has led the discovery and design of ground-breaking products, technologies, and industries – collaborating across technical and scientific disciplines to generate real innovation and create high value for our clients. This role can be remote in the U.S. or can be based in Arlington, VA or Menlo Park, CA.
SRI – Corporate Research Group (CRG), a division of SRI International that includes the Center for Innovation Strategy and Policy (CISP) and the Nomura-SRI Innovation Center (NSIC), has an immediate need for a Project Administrator. They will work with the Business Manager and the Financial Operations team to ensure that contracts/projects are managed to perform within budget, on-time, within scope, and with maximum cash generation, in order to provide for future investment to further SRI’s growth and mission.
The PA ensures that the project financial reports are in accordance with GAAP, FAR/CAS and SRI policy. Will support various programs and project leaders in the preparation of proposals and cost estimates, project setup, and maintenance with timely and accurate financial reporting. Performs financial analysis and reporting for the Business Manager, the division operations team, and partners with contracts, corporate accounting, and procurement groups among others, responding to queries from both internal organizations and external clients.
Responsibilities include reviewing proposal requests, preparing cost estimates including estimating project cash flows, providing responses to internal and external financial audits and reviews, as well as reviewing contract provisions, financial forms and schedules.
The PA will assist in Division budget preparation by helping project leaders maintain project forecasts, review and approval of purchase orders, expense reports, and assisting Project Leaders and Business Managers by monitoring project financial status and project funding levels, escalating potential major financial impacts prior to their occurrence.
The PA will learn and perform the following functions with guidance and oversight from the Business Manager:
Responsible for the Project Setup function; partnering with Accounting and Contracts to ensure projects are set up correctly:
Charging structure collects costs appropriately
Contractual obligations captured accurately
Billing instructions per contract terms
Revenue Recognition established accurately
Understand all contractual requirements (deliverables), terms and conditions (invoice/payment schedules, start/end dates etc.) and all executed contracts/grants pertaining to projects controlled by division
Maintain project plan/forecast by reviewing actual hours vs. planned vs. available personnel, bringing issues to the attention of the Principal Investigator (PI) or Project Manager (PM) and Business Manager
Track project billing & accounts receivable (AR); verifying invoices are prepared and issued correctly, on time and per the contract/grant requirements, tracking invoicing, aging receivables and unbilled
Prepare accruals for period-end and year-end close processes
Provide approved estimates at completion, (EACs) to accounting as required
Report on key metrics such as project cash position, risks in planned margin/revenue recognition rate (understanding fluctuations as compared to EAC)
Identify, understand, and explain items that attribute to margin variances and notify PM/PI as well as all other departments concerned of potential issues or risks
Develop reports for managers for indirect efforts such as investment, marketing, bid & proposal (hours and expense vs. budget)
Prepare and submit client monthly performance measurement reports
Monitor projects for 75% complete requirements, alert contracts team when notice is required
Work with PIs/PMs preparing reports for monthly program and division reviews
Monitor/make entries to customer resource management (CRM), preparing new business reports for periodic division review as a baseline for quarterly forecasts and annual plan
Control project from assisting the PM/PI in developing an appropriate task/charge number structure (for both task management and contractual requirements) to executing the baseline plan plus updates as required
Work with PI/PM or capture manager to develop proposal and pricing strategy; support collection of material quotes, and labor cost
Ensure proposals meet SRI’s policies
Provide estimates/costing for indirect projects
Participate in Proposal Review meetings to assist in explanation of pricing methodologies/strategies
Lead/participate/contribute in process improvement efforts, including planned Costpoint and Adaptive software implementation, including data conversion and testing scenarios
Develop consistent (across all Divisions) work instructions for common Project Administrator tasks/requirements
BS/BA in business administration, accounting or finance, or 2-3 years of related experience in government contracting
U.S. Citizenship or Permanent Residency
Proficiency in Excel, Word & PowerPoint and the desire to learn new software skills
Ability to prioritize work to meet deadlines and shifting demands
Demonstrated ability to problem solve and ensure high quality through attention to details and requirements
Discretion and maturity in dealing with confidential and sensitive information
Ability to be self-directed as well as work collaboratively in a team environment
Experience with project budgets, variance analysis, financial reporting
Experience in Costpoint/Deltek
Knowledge of government contracting management, proposal and costing regulations
Understanding of proposal preparation, cost control, and project maintenance functions in both government contracting and commercial environments
General knowledge of GAAP, CAS and FAR
A knowledge of DHHS, NSF, or Dept of Ed grant or contracting processes and procedures
For Colorado residents, the salary range is: $50,040 - $82,880
SRI has a competitive benefits package, to view details please go to https://www.sri.com/resources/benefits/
Salary ranges for this role will vary and are based on several factors, including geographic location, market competitiveness and equity amongst internal employees in similar roles.
SRI is committed to creating and celebrating a diverse workplace that recognizes and values differences, and reflects the communities where our employees live and where our clients operate. This includes valuing differences of race, ethnicity, age, gender and gender identity, sexual orientation, body type/physical appearance, disability/differently abled and work styles, or any other legally protected category.
At SRI, we prioritize the health and wellbeing of our employees, families, and friends above all else. In response to the increased transmissibility with recent variants, all SRI Employees must be fully vaccinated and provide proof thereof as a condition of continued or future employment with SRI. Accommodations due to medical or religious exemptions will be considered.