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Clinical Trials Associate I - GI Oncology Research Team
Company: Vanderbilt Health
Location: Nashville, TN
Employment Type: Full Time
Date Posted: 09/29/2022
Expire Date: 10/29/2022
Job Categories: Arts, Entertainment, and Media, Biotechnology and Pharmaceutical, Education, Healthcare, Other, Healthcare, Practitioner and Technician, Information Technology, Collegiate Faculty, Staff, Administration, Quality Control, Research & Development, Medical
Job Description
Clinical Trials Associate I - GI Oncology Research Team

Clinical Trials Associate I - Entry Level position on the GI Oncology Research Team

The Gastrointestinal (GI) Oncology Research Team is seeking a Clinical Trials Associate I to join our rapidly growing program. Our team has multiple studies across the GI tract but we are primarily focused on colorectal cancer. This is an entry-level position, an Associates degree is required and a Bachelors degree is preferred. This position will assist in active clinical and non-clinical research projects with the key functions consisting of consenting patients and data entry.

Performs a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials. Assists in ensuring adherence to protocols, appropriate regulations, and deadlines. Ensures quality of information received.

Department Summary:
The Division of Hematology and Oncology conducts research and treats all types of adult cancers including solid tumor cancers and hematological (blood) disorders, as well as coagulation disorders and non-cancerous blood diseases. With over 80 faculty members representing a broad range of professional training and expertise, our dedicated team of professionals is committed to cancer care.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

·     US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

·     Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

·     Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

·     The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

·     American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

·     Magnet Recognition Program: Received our third consecutive Magnet designations.

·     National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

·     Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.


  • With guidance, assesses and evaluates patient eligibility for approved study to ensure appropriate participants are enrolled.
  • Knowledgeable of all active protocols in order to determine if a patient meets specific criteria for eligibility or exclusion from a given study.
  • Gathers complete medical history of patient.
  • Ensures patient consent forms are completed and appropriate documentation is processed.
  • Reviews medical history to determine eligibility status
  • Discusses findings with research team
  • Processes patient data and runs reports as needed.
  • Abstracts and records all patient data essential to the study into appropriate REDCap databases or projects
  • Assists in developing an appropriate timeline of tests and required procedures for study participants.
  • Inputs all pertinent patient data into database accurately
  • Collects and monitors all study patients records to document treatments and outcomes as required by the protocol
  • Reports all adverse reactions according to VU and protocol guidelines
  • Ensures complete source documentation in record
  • Ensures treatment and dates match
  • Assists supervisor and other Clinical Trials Specialist with monitoring compliance with protocol and regulations
  • Ensures deadlines are met for study
  • Follows up with staff about tests and procedures as needed
  • Schedules shipping of specimens and samples to meet protocol deadlines.
  • Prepares kits for procedures, labels tubes, and handles the times and dates for specimen collection.
  • Freezes, spins, separates samples, and cultures as necessary. Mails to designated labs.
  • Conducts follow-up of study patients.
  • Assists in the continued development of program projects and goals
  • Demonstrates initiative for continuous learning, both self-directed and by attendance of offered educational and developmental opportunities. Actively seeks to learn and utilizes knowledge of gastrointestinal malignancies and study processes.
  • This list is inclusive but not exhaustive; CTA I is expected to assist in other tasks as they develop
  • Organizational Impact: Performs clearly defined tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.
  • Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed.
  • Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job.
  • Team Interaction: Individually contributes to the team.
Qualifications & Requirements


Associate's Degree (or equivalent experience) and 1 year experience; 

1 year of clinical healthcare experience (Preferred) Bachelors degree is preferred.

Physical Requirements/Strengths needed & Physical Demands:


  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.


  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.




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