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Director, Research Administration
Company: University of Miami
Location: Miami, Florida, FL
Employment Type: Full Time
Date Posted: 05/24/2022
Expire Date: 07/24/2022
Job Categories: Healthcare, Other
Job Description
Director, Research Administration
The Office of the Vice Provost for Research, Office of Research Administration (ORA) has an exciting job opportunity for a Director, Research Administration to work at the Coral Gables campus.


The Director, Research Administration assists the Executive Director and oversees all elements of post-award activity including responsibility for the fiscal administration of contracts and grants awarded by federal, state, and other sponsors. Advises and interprets research funding awards and serves as the subject matter expert for sponsor policies and procedures.

Monitors internal monitoring reports, assesses risk, and directs resources to resolve issues.
Develops and implements internal operating procedures. Keeps abreast of changes in the regulatory environment and agency guidance, determines impact on operations and disseminates information and process changes timely to staff and the University community.
Keeps the Executive Director abreast of the impact of regulatory changes on operations.
Coordinates the work activities of Post-Award and provides direction, as needed.
Manages the monitoring of grant budget and expense activities; including reporting, proper documentation, award close outs and financial reporting to sponsors.
Monitors team performance relative to accuracy, timeliness, customer service and other related metrics.
Ensures high quality, efficient service to the research community, and provides assistance in the planning and implementation of innovative customer service initiatives.
Ensures compliance with regulatory grant and contract requirements and collaborates with administrators to ensure all post-award activities are processed appropriately. Utilizes monitoring reports to ensure compliance with federal guidelines.
Ensures compliance with service center regulations and review and approval of costs by recharge units.
Assists in resolving conflicts between Principal Investigators (PIs) and team members quickly and satisfactorily.
Aids in the negotiation between funding agency and faculty on post-award issues and concerns.
Maintains knowledge of current federal issues relating to grants and single audits of state, local government and non-profit organizations; interprets OMB (Office of Management and Budget) circulars for other agreements.
Assists in the completion of all aspects of the annual Single Audit on federal awards under 2 CFR 200.
Develops research administration training for faculty and staff.
Provides updates and status reports to senior management on a regular basis.
Oversees, trains, and mentors staff.
Partners with other departments to facilitate transparent and accountable research administration and coordinate documentation and approval processes.
Directs and coordinates receipt and accounting of funds from federal agencies and industry and private foundations.
Oversees the preparation and submission of fiscal reports.
Maintains effective relationships with federal representatives to facilitate communication and audit of University records.
Provides advice regarding proposed legislation and regulatory initiatives.
Establishes and continuously assesses the effectiveness of the internal controls and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Bachelorís degree in relevant field required, Masterís degree in relevant field preferred.

Certification and Licensing:

CPA certification preferred


Minimum 10 years of relevant experience in Sponsored Programs Administration. University Research Administration is preferred.

Knowledge, Skills and Attitudes
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals, and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Demonstrated knowledge of Federal regulations related to Research Administration, including 2 CFR 200, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
Knowledge in cost accounting and audit is preferable.
Ability to develop, recruit, train, and lead staff to new and changing Sponsored Programs initiatives, and to create an environment within the office which promotes staff involvement and continuing education.
Strong interpersonal skills with a high degree of analytical ability and strong verbal and written communication skills.
Ability to maintain confidentiality.
Ability to decipher changes in Federal Guidance, determine the impact on operations and disseminate information timely both in written and oral communications.
Contact Information
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