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Biorepository Coordinator II PMI
Company: Vanderbilt Health
Location: Nashville, TN
Employment Type: Full Time
Date Posted: 07/28/2022
Expire Date: 08/27/2022
Job Categories: Arts, Entertainment, and Media, Biotechnology and Pharmaceutical, Healthcare, Other, Healthcare, Practitioner and Technician, Information Technology, Executive Management, Quality Control, Research & Development, Medical, Writing/Authoring
Job Description
Biorepository Coordinator II PMI

JOB SUMMARY:

The VUMC CHTN Biorepository works closely with patients and medical teams to procure and obtain remnant biological specimens from autopsies and surgeries. The main function of the biorepository is to consent, procure, and distribute biospecimens under NCI and ISBER Best Practices. Staff will be required to rotate through four operational areas every 6months until fully trained. Candidates will be placed in one of four operational areas listed below based on their educational background, work history, and the immediate needs of the biorepository.

DEPARTMENT SUMMARY:

The Department of Pathology, Microbiology and Immunology at Vanderbilt has a long and rich history of excellence in teaching, clinical service, and research. Our collaborative efforts in personalized medicine in cancer, pharmacogenomics and the creation of Diagnostic Management Teams are at the “leading edge” of a revolution in the practice of pathology. The department lives and breathes our mantra that we are a “laboratory of the whole” for defining the future of pathology. We are committed to taking a leadership role in both basic and translational research in these areas of focus

 

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

 

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
  • Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.
  • Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
  • The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.
  • American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
  • Magnet Recognition Program: Received our third consecutive Magnet designations.
  • National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
  • Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality

KEY RESPONSIBILITIES:

Biorepository Coordinator II:

Area 1: Consent.  The position will require staff to approach patients for participation in research protocols, obtain consent and biofluids for CHTN project and internal investigator-driven protocols.  Staff will be required to communicate with internal investigators, obtain new/current consent forms and assist with IRB continuing review/accrual numbers for internal studies.

Consent staff will be required to maintain accurate records and report consent numbers, quarterly to the VICC.  Level 2 staff will be required to monitor level 1 staff, secondary check records, and work and ensure compliance with training materials.  Level 2 staff will be required to complete Lean Six Sigma Yellow Belt certification and/or the CTRNET Biorepository Course.

Staff will communicate closely with the procurement technicians to ensure that investigators' requests are fully met based on the research criteria.  Staff will work towards completing competencies in Anatomy and Physiology and Disease Progression in the following anatomic sites: Prostate, Kidney, and Bladder or other anatomic sites.  Staff will work towards proficiencies in staging and grading cancer per CAP protocols.

Area 2: Procurement.  The position will require staff to work closely with the surgical team and surgical pathology suite to obtain biospecimens from consented donors per the investigator's requirement. Staff will be required to communicate with internal and external investigators to ensure that biospecimens meet the collection criteria.  Communication with the consent team and shipping personnel is required to ensure that specimens are handled according to Best Practices. Level 2 staff will monitor level 1 staff and ensure that Good Laboratory Practices, sterile technique, and procurement protocols are being followed.  Level 2 staff will be required to review EPIC surgery schedules and identify potential donors for tissue collection.  Level 2 staff will be required to review the patient’s medical chart to ensure that the donors meet inclusion criteria for collection based on the investigator's requirements.  Level 2 staff will work towards obtaining Lean Six Sigma Yellow Belt certification or CTRNET Biorepository certification.  Level 2 staff will work towards completing competencies in Disease progression, cancer staging, and grading and treatment. Staff will work towards completing competencies in Anatomy and Physiology and Disease Progression in the following anatomic sites: Prostate, Kidney, and Bladder or other anatomic sites.

Area 3. QAQC. The position will require staff to work closely with the lab manager and other lead team members to record de-identified patient data and perform follow-up chart reviews for investigators.  The position will require staff to gain proficiency in writing use cases or user stories for database improvements.  Staff will be required to work closely with the program director and IT personnel in the development of new features, beta testing, and bug testing the final product.  Staff should have a good understanding of EPIC and how to extract data from patients' charts, cancer staging, and grading and data entry best practices.  Staff will be required to train junior members on data entry of biospecimens QAQC.  Staff must work towards certification in CTRNET Biorepository course or Lean Six Sigma Yellow Belt certification.

Staff will work closely with all CHTN team members on error reporting and reconciliation as well as workflow improvements to reduce human error. Staff will work towards completing competencies in Anatomy and Physiology and Disease Progression in the following anatomic sites: Prostate, Kidney, and Bladder or other anatomic sites.

Area 4: Shipping.  Staff will be responsible for communicating with internal and external investigators to schedule shipments and update the IT Biorepository and ancillary systems (courier) to ensure that biospecimens are shipped according to Best Practices and Federal Guidelines.  Staff will be responsible for updating tissue requests and other investigator information in the IT Biorepository system.

Level 2 staff will work closely with the CHTN Histology Department to ensure HE stained slides are digitally scanned and loaded on the IT Biorepository system and accessible by the investigator.  Level 2 staff will be responsible for inventory management and ensuring that consumables are available for operations.  Level 2 staff will work closely with the Lab Technicians to ensure FFPE inventory is properly maintained and managed for easy access and identifying FFPE blocks.

Level 2 staff will work towards obtaining Lean Six Sigma Yellow Belt certification or CTRNET Biorepository certification.  Level 2 staff will work towards completing competencies in Disease progression, cancer staging, and grading and treatment. Staff will work towards completing competencies in Anatomy and Physiology and Disease Progression in the following anatomic sites: Prostate, Kidney, and Bladder or other anatomic sites.

 

Qualifications & Requirements

Bachelor's Degree (or equivalent experience) and 1 year experience



Licensure, Certification, and/or Registration (LCR):




  • Physical Requirements/Strengths needed & Physical Demands:

     

    • Light Work category requiring exertion up to 20 lbs. of force occasionally and uses negligible amounts of force to move objects.




    Movement

     

    • Occasional: Sitting: Remaining in seated position

    • Occasional: Standing: Remaining on one's feet without moving.

    • Occasional: Walking: Moving about on foot.

    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

    • Occasional: Push/Pull: Exerting force to move objects away from or toward.

    • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

    • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

    • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.




    Sensory

     

    • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

    • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.





INDTB



 



 


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