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Project Coordinator
Company: American Academy of Pediatrics
Location: Itasca, IL
Employment Type: Full Time
Date Posted: 12/09/2022
Expire Date: 02/09/2023
Job Categories: Administrative and Support Services, Healthcare, Other, Other / General, Nonprofit and Volunteer Services
Job Description
Project Coordinator
Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking a Project Coordinator to provide administrative and project support to perinatal and neonatal activities, assigned constituent groups, and the NICU Verification Program, including meeting planning, document preparation, and budgeting and financial activities.

Hours: 8:00am – 4:30pm, with a 1-hour lunch.

Qualifications needed:
• Bachelor’s degree in business administration, communication, or related discipline required, or an equivalent combination of education and work experience.
• At least one year of related general administrative experience required, preferably including meeting planning, expense processing, and/or budget monitoring. Experience updating website content and working in a medical association a plus.
• Excellent organizational, interpersonal, time management, oral/written communication, and critical thinking skills required.
• Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-orientated work environment with a commitment to equity, diversity, and inclusion.
• Some overtime, weekend work, and travel may be required.

Some tasks include:
• Provide general administrative support to the Director, Perinatal and Neonatal Initiatives, including maintaining calendar appointments; coordinating travel arrangements; and processing expense reports. Arrange, prepare, and compile necessary documents and materials in a timely manner.
• Execute administrative tasks in support of assigned work activities, including preparing correspondence, organizing and updating electronic and paper files, and photocopying.
• Organize and maintain records of travel requisitions, check requests, and other documents necessitating approval by department leadership.
• Assist with preparation of the department management report; revise and update the template, proof read and edit content, and reconcile discrepancies.
• Assist the Director with staffing support for and the NICU Verification Program and assigned committees, sections, and other constituent groups, including agenda development, meeting planning, and scheduling and executing live and virtual calls/meetings.

Why work for the AAP?
• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Annual year-end company-wide week off the last week of December.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).
Hybrid work environment of 40% of work time in the office per month.
All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
Contact Information
Company Name: American Academy of Pediatrics
Website: https://www.aap.org/employment...
Company Description:
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 490 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.
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