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Budget & Operations Analyst
Company: Brandeis University
Location: Waltham, MA
Employment Type: Full Time
Date Posted: 03/28/2023
Expire Date: 05/28/2023
Job Categories: Finance/Economics
Job Description
Budget & Operations Analyst
The Opportunity

Brandeis University – a distinguished top-tier private research university recognized for its academic excellence and leading-edge research – has an exciting opportunity for a talented and motivated Budget and Operations Analyst.

Brandeis is dedicated to first-rate undergraduate education while making groundbreaking scientific discoveries, advancing artistic and creative expression, and tackling some of society’s most pressing economic, human rights, and health policy issues. Brandeis offers a culture of learning and mentorship essential to a 21st-century liberal arts education where close relationships with professors and research opportunities enable students at all levels to collaborate with faculty members and peers across the institution. Established as a nonsectarian university in 1948 by members of the American Jewish community, our visionary founders shared a commitment to social justice and to making the world a better place. Our founders’ pioneering spirit and intellectual pursuits continue today at Brandeis – from helping to solve a national public health crisis through work at its Opioid Policy Research Collaborative, to the biological discoveries that, in 2017, earned two faculty members a Nobel Prize in Physiology or Medicine.

We aspire to further such important endeavors and are looking to grow our team with individuals who share our passion and commitment. In preparation for its next ambitious campaign, the Division of Institutional Advancement (IA) seeks to strengthen the bonds with the university’s many constituencies. By working together, we will secure the financial resources necessary to continue the legacy of excellence in teaching, research, and scholarship at Brandeis.

Located nine-miles west of downtown Boston, a global hub for higher education and innovation, Brandeis University is accessible via major highways (I-90 and I-95) and the MBTA Brandeis/Roberts commuter rail stop.

Position Summary

The Budget and Operations Analyst will support the financial management and monitoring of the Institutional Advancement Division and assist with operations. Responsibilities include the creation of regular financial reports; review of financial transactions; procurement relations; staff training; and general operations support.

Primary Responsibilities

- Produces a set of monthly, quarterly, and annual financial reports detailing spending in comparison to budget plans and prior year actuals. Works directly with designated IA staff to review reports ensuring accurate coding and allocation of all expenses. Delivers all reports in electronic and/or hard copy versions, as appropriate, for distribution via multiple channels.
- Creates special reports on quarterly and as needed basis, with formatting consumable by lay audiences.
- Acts as the first approver of financial transactions on business purchasing cards for the division. Ensures correct assignment of components of the financial data model to each charge. Gathers clarifying information from staff where needed and offers support in the division’s understanding of the system.
- Assists with journal entries and financial transactions across the division.
- Processes invoices and tracks blanket purchase orders in an organized and timely manner, consistent with Procurement’s established policies and procedures.
- Supports the Director of Operations, Administration and Budget in preparing annual unit and aggregate IA budgets.
- Provides training to staff on use of accounting tools including Coupa and Workday. Sits with new hires for one-on-one onboarding assistance. Offers sessions for staff to stay up to date with business processes.
- Support the Director, Operations, Administration and Budget on special projects and other duties as requested.

Commitment to Diversity, Equity, and Inclusion

“Brandeis is a community rooted in purpose, guided by enduring values, and determined to lead. Come add your talents and your voice to this vibrant and distinctive community.”

Ron Liebowitz, President of Brandeis University

Diversity, equity and inclusion aren't just important values at Brandeis today — they are rooted in our identity as an institution. They serve as a regular reminder for self-reflection, and a continuous call to grow. Founded as a model of ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of every nationality, religion, and orientation. Social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the diversity of our larger society. Brandeis embodies the American heritage of cultural diversity, equal access to opportunity and freedom of expression. Read more online about our Mission and Diversity Statements.

Brandeis University is an affirmative action/equal opportunity employer. It is the policy of Brandeis University not to discriminate against any person on account of race, color, ancestry, religious creed, gender, national or ethnic origin, sex, sexual orientation, age, genetic information, disability, veteran status, or any other category protected by federal or state law. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Vice President of Human Resources, Bernstein-Marcus Administration building, phone: 781-736-4464.

Submit Your Candidacy

To learn more, visit the and our websites.

To apply, please visit our and submit your cover letter and resume via the Brandeis University Human Resources online portal.
Qualifications & Requirements

Bachelor’s degree required plus 2-5 years of related work experience in financial analysis

Must have extensive familiarity with MS Excel and be comfortable in creating, using, and modifying pivot tables and data filters. The ideal candidate will understand the challenges in analyzing and interpreting complex data and communicating effectively about those data with lay audiences, and will have demonstrated ability to do so effectively.

Familiarity with fundraising operations and Workday are helpful, though not required.

Superior interpersonal skills with proven ability to successfully interact and collaborate with colleagues and external constituents in a professional manner, exhibiting excellent written and oral communications skills.

Ability to apply good judgment and discretion when dealing with highly confidential alumni, parent, student, family, donor and prospect information.

Must be a detail-oriented, self-starter with an ability to work independently and manage multiple priorities to meet challenging timelines and achieve annual goals.

Adheres to University and departmental business policies and procedures.

Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done.
Contact Information
Company Name: Brandeis University
Website: https://brandeis.wd5.myworkdayjobs....
Company Description:
Learn, engage, lead There is no other place like Brandeis. As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. At Brandeis, you will discover a community rooted in purpose, guided by our founding values, poised to lead in education and research in the 21st century.
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