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Clerk 7
Company: Allegheny County Careers
Location: Pittsburgh, PA
Employment Type: Full Time
Date Posted: 08/28/2023
Job Categories: Administrative and Support Services, Education, Legal, Other / General, Real Estate
Job Description
Clerk 7
<div class="input-group"> <span id="bold" class="font-weight-bold">Position Title: </span> <span id="MainContent_JobTitle">Clerk 7</span> <br> <br> <div id="MainContent_noresults"> <span id="bold1" class=" font-weight-bold">Salary: </span> <span id="MainContent_Salary">$20 per hour</span> <br> <br> <span id="bold2" class=" font-weight-bold">How to Apply: </span> <span id="MainContent_HowtoApply"><p>Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. <strong>A resume is required with the application.</strong> Further instructions on submission of documents are available in the online application. <strong>A resume may not be substituted for an application.</strong></p></span> <br> <br> <div id="box" style="border: solid; padding: 15px; border-color: gold; background-color: lightgray;"> <span id="bold3" class="font-weight-bold">Minimum Requirements: </span> <span id="MainContent_MinimumRequirements"><ul><li>High School Diploma or its equivalent <span style="color: rgb(51, 51, 51);">AND one (1) year of general office experience is required</span>, <em>or</em></li><li><span style="color: rgb(51, 51, 51);">An equivalent combination of education and experience may be substituted.</span></li></ul><p>Candidates with two (2) years of college, a paralegal certificate, or legal experience are preferred.</p><p>Applicants will be required to take a typing test for speed and accuracy and score a minimum of 30 words per minute. Applicants will be required to take a general math test including fiscal skills.</p><p>It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.</p></span> </div> <br> <span id="bold4" class=" font-weight-bold">Position Summary: </span> <span id="MainContent_PositionSummary"><br><br><p>The Clerk 7 handles the receipt, processing, and payment of initial and secondary pleadings. Duties are performed in an office setting and the individual will sit at a counter. The work varies and the individual is, at times, required to change their approach in completing assignments.</p></span> <br> <br> <span id="MainContent_bold12" class="font-weight-bold">Overview: </span> <span id="MainContent_Overview"><br><br></span> <br> <span id="bold5" class="font-weight-bold">Duties: </span> <span id="MainContent_Duties"><br><br><p>Duties vary by Division and may include the following:</p><ul><li><span style="color: rgb(51, 51, 51);">Performs data entry, maintains records, and generates reports ensuring accuracy and completeness.</span></li><li><span style="color: rgb(51, 51, 51);">Answers telephones and engages in intensive customer service including processing of ACH payments and assistance, dealing with the public, courts, attorneys, associates, and court-related agencies.</span></li><li><span style="color: rgb(51, 51, 51);">Accepts and dockets all court pleadings and orders of court as well as certifying court orders and other documents from the record.</span></li><li><span style="color: rgb(51, 51, 51);">Corresponds with inmates filing appeals to Superior Court and self-represented motions.</span></li><li><span style="color: rgb(51, 51, 51);">Maintains records regarding appeals filed to appellate courts and records decisions after the record is returned.</span></li><li><span style="color: rgb(51, 51, 51);">Compiles pleadings and transcripts for e-transmission to appellate courts including death penalty cases on appeal to the PA Supreme Court.</span></li><li><span style="color: rgb(51, 51, 51);">Tracks post-sentence motions for application of PA Rules of Procedure regarding denial operation of law.</span></li><li><span style="color: rgb(51, 51, 51);">Prepares all paperwork and performs data entry for constables to include the docketing of Private Detective Licenses.</span></li><li><span style="color: rgb(51, 51, 51);">Generates general ledger entries, creates receipts, and reconciles the daily cashier's work receipts to prepare for daily bank deposits.</span></li><li><span style="color: rgb(51, 51, 51);">Maintains escrow and draw down accounts, along with a log of unclaimed property for escheatment to the Commonwealth.</span></li><li><span style="color: rgb(51, 51, 51);">Enters new lawsuits, judgments, appeals, petitions, municipal reports, and all other case filings.</span></li><li><span style="color: rgb(51, 51, 51);">Processes new divorces, custody actions, transmittals, and other various pleadings.</span></li><li><span style="color: rgb(51, 51, 51);">Determines and applies fees for each filing.</span></li><li><span style="color: rgb(51, 51, 51);">Accepts payments for filings and issues receipts as required.</span></li><li><span style="color: rgb(51, 51, 51);">Responsible for all cash, check, and credit card payments received.</span></li><li><span style="color: rgb(51, 51, 51);">Processes all Civil and Landlord Tenant Appeals.</span></li><li><span style="color: rgb(51, 51, 51);">Assigns hearing dates and establishes rental payments on landlord tenant cases.</span></li><li><span style="color: rgb(51, 51, 51);">Processes pleadings which are filed via the DCR electronic filing system, by delivery services, or in person.</span></li><li><span style="color: rgb(51, 51, 51);">Balances cashier session and submits receipts, cash, and checks to the fiscal section.</span></li><li><span style="color: rgb(51, 51, 51);">Schedules and conducts virtual probate conferences.</span></li><li><span style="color: rgb(51, 51, 51);">Administers an oath to appointed party(s).</span></li><li>Ensures compliance with Local and State Rules and Statutes.</li><li>Performs other related duties as required or requested.</li></ul></span> <br> <span id="bold6" class="font-weight-bold">Knowledge, Skills, and Abilities </span> <span id="MainContent_KSA"><br><br></span> <span id="bold7" class="font-weight-bold">Knowledge of: </span> <span id="MainContent_Knowledgeof"><br><br><ul><li>Data entry procedures and related office practices.</li><li>Computer features and functions.</li><li>Local and state Rules of Procedure, statues, and administrative court orders.</li><li>Fiscal/banking procedures.</li></ul></span> <br> <span id="bold9" class="font-weight-bold">Skill in: </span> <span id="MainContent_Skills"><br><br><ul><li>Basic computer proficiency including Windows-based programs.</li><li>Microsoft Excel, Outlook, and Word.</li></ul><p><br></p></span> <br> <span id="bold8" class="font-weight-bold">Ability to: </span> <span id="MainContent_Abilityto"><br><br><ul><li>Learn and comply with the PA Rules of Procedure and Allegheny County Local Court Rules.</li><li>Learn and comply with the PA Rules of Procedure for the Family Division and for the Orphans’ Court.</li><li>Learn and comply with the Probate, Estate, and Fiduciary Codes.</li><li>Make basic decisions and utilize critical thinking and intermediate math.</li><li>Maintain accurate records.</li><li>Proofread and verify data.</li><li>Work under general supervision.</li><li>Follow oral and written instructions.</li><li>Learn to use new computer software as required.</li><li>Communicate and interact effectively, orally and in writing, with co-workers, supervisors, and the public.</li><li>Enter data accurately and promptly into a computer.</li><li>Count and process large cash payments.</li><li>Interpret and act on orders of court and Rules of Procedure when necessary.</li><li>Frequently lift and/or move files and books up to 10 pounds.</li><li>Work in a moderate noise level environment.</li></ul></span> <br> <span id="bold10" class="font-weight-bold">Residency: </span> <span id="MainContent_Residency">Allegheny County within 1 year.</span> <br> <span id="bold11" class=" font-weight-bold">Veterans' Preference: </span> <span id="MainContent_VeteransPreference">Will be awarded to eligible candidates.</span> <br> <div id="Needtocenterandbold" class=" text-md-center font-weight-bold"> AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D </div> <br> <br> <div id="Needtocenterandbold2" class=" text-md-center font-weight-bold"> <a href="https://apps.alleghenycounty.us/HRJobApplication/firstpage.aspx?id=2628" id="MainContent_Applyonline">Apply Online</a> </div> </div> <br> <br> <br> </div>
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