Posting Details

• Examine and analyze departmental requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information.

• Determine method to process requisition based upon dollar amount, existing contracts, and/or competitive bidding, including electronic bidding.

• Identify and select vendor to procure requisitioned commodities or services in accordance with College and departmental policies and procedures.

• Enter Purchase Order information into ERP software system.

• Directly administer the procurement of contracts to include handling pre-bids, finalizing contracts, issuing purchase orders and initiating deposits and/or signing fees.

• Communicate purchasing procedures to departments and assist departments in initiating requests for goods and services.

• Prepare Requests for Bids and Proposals by assisting requestor with writing bid
  specifications; establish bid timeline; extend bid invitations to qualified vendors.

• Receive and analyze bid responses, clarify language/technical issues; award bid to lowest responsible vendor.

• Seek new sources for commodities and services. Prepares and facilitates Professional Services, Information Technology buying of software, hardware, supplies and other general procurements.

• Maintain proper business relationships with existing vendors.

• Actively seek new sources of diverse vendors in compliance with College strategic goals.

• Update appropriate vendor records and files.

• Keep abreast of current conditions and trends in the field of procurement.

• Resolve procurement issues between end user department and vendor.

• Attend and participate in purchasing-related events at area agencies and associations.

• Deliver quality customer services to both internal and external constituents in a professional,
  helpful and courteous manner.

• Other duties as assigned.

• Bachelor’s degree required from a regionally accredited institution of higher learning with a focus in Supply Chain Management/Logistics, Finance, Business Administration.

• Thee (3) years procurement experience required.

• Ability to work within an enterprise-wide information system required.

• Ability to work independently, take initiative and collaborate with others required.

• Detail-oriented with good communications skills, both verbal and written, required.

• Computer proficiency utilizing MS Word and Excel required.

• Ability to develop and integrate requirements to form the basis of a written proposal
  required.

• Ability to meet deadlines, bring projects to completion, and prioritize work required.

• Ability to analyze problems, troubleshoot issues and recommend appropriate solutions
  required.

• Ability to demonstrate good judgment and decision-making required.

• Good customer service skills and the ability to anticipate the needs of the organization
  required.

• Good interpersonal skills to effectively interact with people of diverse backgrounds required.

• Ability to interact in a team oriented environment across multiple levels of an organization.

• Strong documentation, negotiation, and analytical skills required.

• Ability to maintain sensitivity, understanding and respect for a diverse academic
  environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.

• One (1) year public bid experience preferred.

• Contract management/negotiations experience preferred.

• Banner experience preferred.

• Access and PowerPoint experience preferred.

• Experience working in a collective bargaining environment with collective bargaining agreements preferred.

• Cover Letter of interest and resume required.
• Name and contact information of 3 references required.
• Employment offers are contingent upon successful completion of background checks in accordance with PA Child Protective Services Law.
• Must be legally eligible to work in the U.S.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • Higheredjobs.com
   • LinkedIn
   • The Chronicle
   • Veterans Job Fair
   • Professional & Technology Diversity Career Fair
   • AL DIA - Diversity Career Fair
   • Community College of Philadelphia Website
   • Indeed.com
   • Other
2. * If your answer to the above question is Other, please note the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

3. * What is the highest level of education you have completed?
   • No Response
   • High School/GED
   • Associates Degree
   • Bachelor's Degree
   • Master's Degree
   • Doctorate
   • Other
4. * Do you have a Bachelor’s degree required from a regionally accredited institution of higher learning with a focus in Supply Chain Management/Logistics, Finance, Business Administration?
   • Yes
   • No
5. * Do you have three (3) years procurement experience?
   • Yes
   • No
6. * Do you have one (1) year public bid experience?
   • Yes
   • No
7. * Do you have contract management/negotiations experience?
   • Yes
   • No

Documents Needed to Apply

1. Resume
2. Cover Letter/Letter of Application

1. References

PI281631972