Associate Director of Admissions

Carle Illinois College of Medicine

University of Illinois Urbana-Champaign

Carle Illinois College of Medicine is the world’s first accredited engineering-based medical school, founded in 2015 through a partnership between the University of Illinois Urbana-Champaign and Carle Health. Built at the intersection of engineering, science, and medicine, the college is redefining medical education, research, and clinical innovation to improve the health and well-being of patients and communities. Carle Illinois offers a supportive and innovative environment where faculty, staff, and students work together to advance the college’s mission and growth through collaboration, creativity, and meaningful contributions.

The Carle Illinois College of Medicine embraces the university’s commitment to creating a diverse and talented community of students, faculty and staff, which is essential to fulfilling its mission and vision. Carle Illinois actively promotes an inclusive environment in which students, faculty and staff can learn, teach, research and serve. For detailed information on our commitment to diversity, equity, and inclusion, please visit: Mission | Carle Illinois College of Medicine | Illinois.

Carle Illinois College of Medicine - the world’s first LCME accredited engineering-based medical school
Why Work at Carle Illinois College of Medicine?
Mission & Vision | Carle Illinois College of Medicine | Illinois
Highlights of Benefits for University of Illinois Employees

Position Summary
The Associate Director of Admissions provides operational leadership and oversight for the overall admissions process with primary responsibility for admissions related technological systems and processes, management of communication programs for prospective students, and operational administration of the joint degree programs. The Associate Director also oversees and supports recruitment efforts, supervises recruitment staff, and leads special projects as assigned. This position reports to the Director of Admissions.

Duties and Responsibilities

Admissions Infrastructure & Administration

• Serve as a senior leader on the Admissions Team and support the Director of Admissions in implementing all aspects of the admissions and recruitment plan. Develop robust reports using current and closed cycle data to inform strategy and continuous quality improvement initiatives.
• Lead and manage multiple continuous quality improvement projects related to the application process and recruitment strategy.
• Serve as the primary lead for all admissions-related technology systems, including third-party vendor software. Manage all aspects of the application review process including training screeners and finalists, coordinating the review workflows for all applications in Slate, oversee the finalist list, and release all admissions decisions.
• Serve as primary point of contact for MD/PhD and joint degree program admissions.
• Lead the operational oversight of the admissions team. This includes overseeing training for the Admissions Committee, Admission Screeners and Finalist Reviewers.

Recruitment & Yield Oversight

• Oversee the development and implementation of data-driven recruitment and yield strategies.
• Oversee the planning and implementation of on-campus and virtual events for applicants and admitted students.
• Advise prospective and accepted students through the application process.
• Supervise recruitment staff, including assigning and overseeing work, providing guidance and coaching, supporting professional development, and completing performance management responsibilities.

Policy

• In collaboration with the Director of Admissions, oversee and interpret admissions policies to ensure compliance with university and LCME standards.
• Serve as liaison with Legal Counsel and DRES (disability services) for compliance and accommodations.

Other

• Perform other duties as assigned.
• Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
• Foster a respectful and inclusive environment that supports diversity, equity, inclusion, equal employment opportunity, and nondiscriminatory practices throughout the college.
• Maintain effective and professional working relationships across the college’s internal and external partners, recognizing the distinct structures, priorities, and missions of each.
• Occasional travel and evening/weekend work may be required to support recruitment, admissions, and applicant or admitted-student events.

Qualifications

Minimum Qualifications

• Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or closely related field.
• Three (3) years (36 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
• Demonstrated experience with data metrics and reporting.

Preferred Qualifications

• Master’s degree.
• Experience working within a professional school or medical school setting.
• Experience working with Slate database systems.

Knowledge, Skills and Abilities:

• Knowledge of student and patient privacy regulations (FERPA, HIPAA, etc.).
• Ability to manage and optimize admissions technology systems (e.g., Slate, AMCAS, third-party software) and generate data-driven reports.
• Strong project management and organizational skills, with the ability to oversee multiple initiatives simultaneously.
• Supervisory and leadership skills, including training and mentoring staff and committee members.
• Strong interpersonal and communication skills, incorporating tact, diplomacy, and the ability to collaborate effectively with stakeholders.
• Ability to design, implement, and evaluate recruitment and yield strategies using data metrics.
• Commitment to continuous quality improvement and strategic alignment with institutional goals.
• Willingness to learn and adhere to university policies related to recruitment and admissions, as well as LCME standards.

Appointment Information

This is a 100% full-time Civil Service 2753 - Admissions and Records Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for this position is $75,000 - $90,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is eligible for sponsorship for work authorization, except for sponsorship of a new H1B petition that would incur the $100,000 fee.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Wednesday September 30, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@ illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038138
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu