| Question: |
What are the requirements for using Conference space to conduct meetings? |
| Answer: |
If space is available, those seeking approval to use conference space should send the meeting agenda, contact information and participant attendee list to whirsvps@ed.gov for review and approval. It should be noted that all requests cannot be honored and any approved meetings will not be advertised in any manner by the conference support team. |
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| Question: |
Will there be available Wi-Fi or outlets for computer set up during sessions? |
| Answer: |
Wi-Fi will be made available for guest speakers and presenters. Those who require wi-fi to connect personal equipment should contact the Washington Marriott Wardman Park for access codes and fees. |
|
| Question: |
What are dates of the conference? |
| Answer: |
Monday, September 21st and Tuesday, September 22nd |
|
| Question: |
Where is the official location for the conference? |
| Answer: |
Washington Marriott Wardman Park, 2660 Woodley Park, NW, Washington, DC 20008 |
|
| Question: |
Is there a cost associated with this conference? |
| Answer: |
There are no conference fees to attend this annual convening. |
|
| Question: |
Is on-line conference registration required for attendance? |
| Answer: |
Yes |
|
| Question: |
I am unable to attend, how do I transfer my registration? |
| Answer: |
If registration is open, there is no need to transfer your registration. If registration is closed, the original registrant should send an email to special.events@ed.gov to request the transfer to another individual. Please include in that message the full name, title, email address and organization of the new registrant. |
|
| Question: |
Is parking free for conference attendees? |
| Answer: |
No |
|
| Question: |
Where can I find the conference agenda? |
| Answer: |
Revisit your conference registration confirmation email for the conference agenda. |
|
| Question: |
Will there be a welcome reception this year? |
| Answer: |
Yes, the welcome reception will be held on Sunday, September 20, 2015 and is sponsored by UNCF and the National Merit Scholarship Council. The reception is open to all attendees. |
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| Question: |
When will the President’s Board of Advisors on HBCUs have their board meeting? |
| Answer: |
They conduct an open meeting on September 23, 2015 from 9:00am-2:00pm at the Washington Wardman Park. |
|
| Question: |
Why is the Presidents/Chancellors track invitation only? |
| Answer: |
Sessions are designed to allow presidents/chancellors and other executives an opportunity to speak candidly about strengths, challenges, opportunities and threats. |
|
| Question: |
I am an HBCU President, but I am unable to attend. I’d like to send an alternate to attend on my behalf and have full privileges to attend the executive track sessions. May I transfer my privileges? |
| Answer: |
In order to transfer privileges the individual must be registered to attend the conference. They will need to submit a letter on official letterhead signed by the President/Chancellor.
Upon arrival, the individual will pick up their conference badge from the general registration, proceed to the Executive registration desk and provide the letter to the staff, who will provide the appropriate credentials. |
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| Question: |
How do conference attendees or participants reserve Hotel room? |
| Answer: |
Reserve on-line at
https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=13888781
or revisit your online conference registration confirmation email for the link.
Phone 1-800-228-9290 or (202)328-2000 – please mention Group Code: 2015 HBCU Week Conference (National Historically Black Colleges)
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|
| Question: |
What is the hotel group rate at the hotel? |
| Answer: |
$222.00 plus applicable hotel and room tax |
|
| Question: |
What is the hotel reservation code for the group rate? |
| Answer: |
Yes, 2015 HBCU Week Conference (National Historically Black Colleges) |
|
| Question: |
Is there a deadline for Hotel Reservations at the group rate? |
| Answer: |
Yes, hotel room reservations should be made by Monday, August 31, 2015 |
|
| Question: |
If I have to cancel my attendance, should I also cancel my hotel reservation? |
| Answer: |
Yes, it is your responsibility to cancel your room reservation. |
|
| Question: |
Are shuttle services available? |
| Answer: |
Shuttle service from Woodley Park Metro to the Washington Marriott Wardman Park is available daily. Details will be provided in final conference details. |
|
| Question: |
How does the waitlist work? |
| Answer: |
Once, we reach capacity all individuals will be placed on a waitlist. When space becomes available, those waitlisted individuals will be sent an automatic message stating that they are now registered to attend. |
|
| Question: |
How do I become a volunteer? |
| Answer: |
Register online to become a volunteer. |
|
| Question: |
Do volunteers receive meal vouchers? |
| Answer: |
It is likely that all volunteers will receive a meal voucher. |
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| Question: |
What do volunteers do? |
| Answer: |
Duties include, but are not limited to: monitor room capacity, conduct registration, escort VIPs, take notes during sessions, and provide directions to room locations and answer conference related questions. |
|
| Question: |
Will there be a volunteer meeting? |
| Answer: |
Yes, we typically host an on-site volunteer meeting and walk-through one week prior to the conference. |
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| Question: |
If I am a federal employee, do I have to take leave to volunteer? |
| Answer: |
This is a federally sponsored meeting, but you should follow your agency’s guidelines for volunteerism. |
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| Question: |
Do volunteers have access to sessions? |
| Answer: |
When not assigned to a particular duty station, volunteers are welcome to attend the sessions. |
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| Question: |
Who may attend the HBCU All-Star sessions at the conference? |
| Answer: |
Only 2014 HBCU All-Star Alumni and newly appointed 2015 HBCU All-Stars may attend the sessions designated for the group. |
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| Question: |
Why are the HBCU All-Star Sessions invitation only? |
| Answer: |
These sessions are designed to assist HBCU All-Stars with carrying out their duties as ambassadors of the White House Initiative on HBCUs. |
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| Question: |
How do I become a conference Exhibitor? |
| Answer: |
Complete the Exhibitor application found on the Conference Registration site. |
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| Question: |
Who is eligible to exhibit? |
| Answer: |
Exhibitors must represent individuals/organizations that provide products/services to institutions of higher education, their faculty, staff, students and the communities they serve. WHI-HBCU reserves the right to reject any organization applying for exhibit space. |
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| Question: |
Is there an exhibitor fee? |
| Answer: |
No. |
|
| Question: |
When is the Exhibitor Application due? |
| Answer: |
July 1, 2015 |
|
| Question: |
When will I find out if my application to exhibit is approved? |
| Answer: |
On or before August 1, 2015 |
|
| Question: |
What electronic device/set-ups are allowed? |
| Answer: |
Set-up, show time, shipping and breakdown information will be provided to Approved Exhibitors on or before September 15, 2015. |
|
| Question: |
Do exhibitors have access to sessions? |
| Answer: |
Yes. |
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