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How to Proof Your Paper Like a Pro – 8 Proofreading Tips

How to Proof Your Paper Like a Pro – 8 Proofreading Tips
Posted By: Elynor Moss on March 26, 2018

I used to work as a proofreader.

It wasn’t the most exciting job in the world, but it helped me become proficient at proofreading ads and documents very quickly.

Whenever possible, it’s always best to have someone else review your essay.

However, it’s not always convenient to get someone to edit your paper at the last minute (when most papers get finished).

So here are 8 tips to help you proof your own paper like a professional:

1. Read your paper backward
A surefire way to find misspellings is by reading your essay backward to yourself. This makes every word stand out. And this is a great way to focus on the punctuation of each sentence.

2. Read your essay out loud
One simple way to proof is to read your essay aloud. This will help you focus on the rhythm of your writing, your punctuation, and any glaring errors in your sentence structure. If any sentence sounds confusing, you should revise it.

3. Cut the fat
Eliminate passive verbs whenever possible.

4. Proof in stages
I always proof my papers in stages.



This means that I’ll typically plan on proofing my entire paper in a variety of stages. For example: (1) Focus on every word; (2) Focus on punctuation; (3) Focus on subject/verb agreement; (4) Focus on argumentation; (5) Focus on pronouns . . . etc. You get the idea.

5. Pay attention to apostrophes
Examine every word that ends in “s” and ask yourself if an apostrophe belongs there. Remember that apostrophes should never be used to make words plural.

6. Focus your attention on every comma and semicolon
Scan your paper to find every comma and semicolon. Make sure you’re using them properly in the sentence.


7. Proof headers and subheads
You’d be surprised how often headers and subheads get misspelled. This is because most people who are proofing are focusing on the details, and they often miss the big glaring error right in front of them.

8. Proof in the morning
You won’t catch as many errors if you’re proofing right after you’ve finished writing. So take a long break before editing the paper.


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