Administrative Assistant | University of Notre Dame

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Administrative Assistant

Company: University of Notre Dame
Location: Notre Dame, IN
Employment Type: Full Time
Date Posted: 02/10/2026
Job Categories: Education, Collegiate Faculty, Staff, Administration

Job Description

Administrative Assistant

Administrative Assistant

Notre Dame, IN, United States
Full-time
Dean of College of Science
NIC2

Company Description
The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person; mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description
The Department of Applied and Computational Mathematics and Statistics (ACMS) is seeking a full-time Administrative Assistant to provide comprehensive administrative and front-facing support for the department's faculty, students, and visitors. This role is central to the smooth day-to-day operation of the department and plays an important part in supporting academic programs, events, and undergraduate activities.

Key Responsibilities

Coordinate departmental colloquia and seminar talks, including scheduling, logistics, and communications
Support undergraduate-focused initiatives, including events and summer research activities
Greet and assist students, faculty, and visitors in the department's main office
Monitor, order, and maintain office supply inventory
Distribute daily mail and manage routine office correspondence
Provide administrative support to faculty, including exam printing and other time-sensitive requests
Assist with the department's diploma ceremony and other departmental social or academic events
Provide general support for undergraduate-related activities
Perform additional departmental office duties as assigned

Qualifications

High school diploma or GED
3+ years of relevant administrative or office experience
Excellent organizational skills with strong attention to detail
Effective interpersonal and communication skills, both oral and written
Strong time management abilities with the capacity to manage multiple priorities
Working knowledge of Microsoft Word and Excel
Proficiency with Google Workspace (email, calendar, Drive, Docs, Sheets, Forms)
Strong commitment to confidentiality and professionalism

Preferred qualifications

Experience working in an academic or administrative office environment
Ability to quickly learn new technologies and adapt to evolving processes
Collaborative, team-oriented mindset with a customer-service focus

This position is well-suited for a quick learner and collaborative team player who thrives in a service-oriented academic environment and is committed to providing excellent support to students, faculty, and staff.

Additional Information
Please supply both your resume and cover letter when applying. Applications must be submitted by February 14 at 5:00 p.m. ET for full consideration. This is a fully on-campus position, year-round (12 months per year).

Salary is up to $22/hour, commensurate with experience.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990011598496-administrative-assistant

Contact Information

Contact Name:
Company Name: University of Notre Dame
Phone Number:
Fax Number:
Contact Email:
Website: https://apptrkr.com/6915502...

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