Presents
2013 BLACK GREEK/HBCU ALUMNI & STUDENTS
DIVERSITY CAREER EXPO
Sheraton - Downtown Atlanta - June 6th, 2013

Application And Contract for Exhibit Space
Name:
Company:
Address:
City:
State:
Zip:
Title:
Phone:
E-mail:

The contact information above is for contact purposes only and will not be published.
Web Address:
Exhibit Space: ft x ft
Preferred Sponsorship Level:

To help us in assigning space, please list the names of competitors you do not wish to be near:
Briefly describe the types of products or services to be displayed or promoted in your booth:
Check this box if you are open to relocation to a different booth in a better location, if needed.

PAYMENT
All contracts must be accompanied by a 50% deposit. Full payment for exhibit space is due on or before May 22, 2013. See below for complete cancellation and payment policy.

Please direct any inquiries to:
Daniel Moss, President, Manager Events & Sponsorship, 614.416.5517, dmoss@hbcuconnect.com

DO NOT DETACH CONTRACT. A SIGNED COPY WILL BE MAILED TO YOU.

TERMS AND CONDITIONS
  1. Character of The Expo. The Exposition, produced by HBCU Connect, is a professional show dedicated to Black Greek (African American Fraternity & Sorority Alumni & Students) & HBCU (Alumni and students of Historically Black Colleges and Universities). HBCU Connect reserves the right to determine the eligibility of any company, product or service and the right to restrict, prohibit or evict any exhibitor or product that, in the opinion of HBCU Connect, detracts from the character of the exposition, or for any violation of the following Terms and Conditions. In the event of such restriction or eviction, HBCU Connect is not liable for refunding exhibit fees or any other costs incurred by the exhibitor. In particular, and without limitation, excessive audio/visual attention-getting devices or effects or offensive odors are prohibited. No copyrighted recorded or live music may be played or performed in connection with the exhibit.
  2. Terms of Payment. A deposit of 50% of the total cost of the booth space is due with each contract ($1,000 per 10' x 10' space rented is non-refundable). Full pay- ment for exhibit space is due on or before May 22, 2013. All cancellations and requests for refunds must be in writing. Cancellations received before May 22, 2013, will result in HBCU Connect retaining $1,000 per 10' x 10' space rented. Cancellations received between May 22, 2013, and May 30, 2013, will result in HBCU Connect retaining 50% of the total cost of the booth space. No requests for refunds will be granted after May 30, 2013. HBCU Connect reserves the right to resell the exhibit space without notice or refund after May 30, 2013. HBCU Connect reserves the right to deny exhibit space to companies that have overdue account balances with HBCU Connect or any of its affiliate companies.
  3. Display Regulations. Exhibitor must comply with all rules in the HBCU Connect Exhibitor Manual (and should review that Manual), as the same may be amended by HBCU Connect in reasonable fashion, on reasonable notice to Exhibitor, including without limitation the following rules:
    1. No exhibit may block or interfere with a neighboring exhibit as determined by HBCU Connect
    2. In-line exhibits: Maximum backwall height permitted for any booth exhibit will be 8'. Sidewalls of these exhibits may not extend more than 5' from the backwall so as not to box in adjoining exhibitors, with a maximum height restriction of 4' on the front 5' section.
    3. Open areas or island booths: Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20'. Full use of the island floor space is permitted, as long as no component exceeds the 20' height restriction. Review the exhibitor manual for current rules.
    4. No nails or screws may be driven into the floor. No damage of any nature may be done to the booth structures nor to any part of the exhibit hall.
    5. Exhibitors will be charged a fee for any skids, pallets or containers left behind.
    6. All booth space must be carpeted. (Sheraton is carpeted)
  4. Subleasing and Sharing of Exhibit Space is prohibited. All signs, displays and products in a booth must be related to the exhibitor's company.
  5. Exhibit Space Assignments are made on the basis of priority, availability and need, with all assignments made in the best interest of the exposition. HBCU Connect reserves the right to alter an exhibitor's assigned space if it is deemed necessary in the best interest of the exposition. Before exercising its discretion, HBCU Connect will consult with the exhibitor.
  6. Sales of Product or Samples for cash, check or credit card are prohibited on the show floor. Contracts and orders may be written for future delivery of products or services.
  7. Limitation on Room Drops. Exhibitor may not make any room drops at hotels within the Atlanta Greek Picnic, or HBCU Connect room block without permission of hotel and HBCU Connect; permission may be conditioned on payment of a fee or may be denied within the discretion of hotel or HBCUConnect.
  8. Displays and Exhibits in Public View are required to be appropriately finished on all sides and surfaces. If such surfaces remain unfinished at the start of the exposition, HBCU Connect may authorize the official contractor to effect the necessary finishing and the exhibitor will be required to pay all costs involved.
  9. Damage to Property caused by an exhibitor will be paid for by that exhibitor. Do not paint, tape, nail, screw, drill or tack anything to the walls, columns, floor or ceiling of the building, adjoining displays or the official contractor's display material.
  10. Fire Department Regulations and All Other Applicable Laws and Regulations must be complied with by Exhibitor. Display and packing material must be flame- retardant. Electrical equipment must be UL approved and must be wired by a licensed electrician.
  11. Insurance. All Exhibitors, their contractors and suppliers working in the exhibit hall are required to carry general liability insurance in an amount of at least equal to ,000,000 in the aggregate and ,000,000 per claim, or, if greater, such amount as may be required by the convention facility, and shall supply HBCU Connect with a certificate evidencing such coverage and naming HBCU Connect as an additional insured with right to at least ten days advance written notice of termination. Exhibitors must operate and maintain their exhibit so that no injury will result to any person or property. Hazardous and nuisance-causing giveaways are prohibited. All exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition.
  12. Each Exhibitor Shall Indemnify and hold harmless HBCU Connect and the exposition location for all liability in any way related to Exhibitors' exhibit or any act or omission of exhibi- tor or any of its employees or agents; including, without limitation, infringement of any trademark, copyright or other rights of any third parties, accident or injury to invitees, guests, exhibitors, their agents and employees and including loss or damage to personal property.
  13. Cancellation of Exposition. If HBCU Connect should be prevented from holding the exposition for any reason beyond HBCU Connect's control (such as, but not limited to damage to building, riots, strikes breached by exposition location, acts of government or acts of God), then HBCU Connect has the right to cancel the exposition or any part thereof, with no further liability to the exhibitor other than a refund of exhibit fees less a proportionate share of the exposition cost incurred.
  14. Exposition Location Rules. Exhibitor shall not cause any violation of the rules of the exposition location.
  15. Food and Beverages must be purchased from the official concessionaire, unless incident to the exhibitor's product lines.
  16. Gifts and Contests. HBCU Connect reserves the right to prohibit, limit or discontinue the distribution of gifts, give-aways or similar promotions.
  17. Soliciting outside the confines of the exhibitor's assigned space is prohibited.
  18. Labor and Contractors. Exhibitors that plan to use outside contractors must notify HBCU Connect in writing 60 days prior to the exposition. Outside contractors are required to supply verification of liability insurance coverage. All labor must have local union clearance.
  19. Competitive Events, which distract from the conference and exposition, are prohibited.
  20. Non-Exhibiting Companies, organizations and individuals that supply products and services to HBCU Connect exhibitors or that supply products or services to HBCU Connect attendees may not attend.
  21. Exhibitor Registration is limited to sales, marketing, management and special booth personnel. HBCU Connect reserves the right to limit the number of exhibitor personnel.
  22. Installation, Show and Dismantling hours and dates shall be those specified by HBCU Connect. Packing of exhibits prior to the close of the exposition is prohibited. Exhibitor shall be liable for all storage and handling charges for failure to remove exhibits by specified time and date.
  23. Not Assignable by Exhibitor. This Agreement may not be assigned by the Exhibitor absent the written consent of HBCU Connect.
  24. Governing Law and Jurisdiction. This Agreement shall be governed by the internal laws of Ohio. The parties hereby submit to the exclusive jurisdiction of the state and federal courts in Ohio governing any disputes concerning this Agreement, and further agree that they are subject to personal jurisdiction in Ohio in any such dispute.
  25. Merger Clause. The parties agree that this Agreement (and, any other Agreement referred to herein) contain the complete agreement between the parties and supersede any prior understandings, agreements or representations by or between the parties, written or oral, which may have related to the subject matter hereof in any way.
  26. Attorney's Fees. In the event of any dispute concerning this Agreement, the prevailing parties shall be entitled to reasonable attorney's fees.
  27. Amendments to Rules and Regulations. HBCU Connect will have the full power in the interpretation and enforcement of all contract regulations contained herein, or in the 2013 Exhibitor Manual. The ruling of HBCU Connect shall be final in all instances with regard to use of any exhibit space.